Publishing Administrative Assistant

IBFD is the leading international provider of cross-border tax expertise. An independent, non-profit foundation, IBFD has a long-standing history in supporting and contributing to tax research and academic activities. IBFD utilizes a global network of tax experts to serve Fortune 500 companies, governments, universities, international consultancy firms and tax advisors. IBFD’s core business is research, publishing (online and print) and education in international taxation. All IBFD products are accessible through IBFD’s Tax Research Platform, the powerful online engine behind efficient tax information and research. Founded in 1938 and headquartered in Amsterdam, IBFD also has a local presence in important markets such as North America, Asia and China.

Within the News and Treaties Department we are looking for a Publishing Administrative Assistant.

The News and Treaties Department is responsible for the contents of the international Tax Treaties Collection. As a member of the N&T department you will be involved in the day-to-day activities of processing electronic documents and updating treaty information for a number of online publications, including writing short news items for the daily Tax News Service. During the introduction period, an extensive training on the job is provided.

Main responsibilities

• Review and analyze incoming tax news on bilateral and multilateral agreements, as well as updates related to these agreements, from IBFD researchers and correspondents
• Write news items on statuses related to treaty lifecycle according to a standard structure for the daily Tax News Service (TNS)
• Review, update, process and style content for the News, Treaties and Tables Collections on IBFD's Tax Research Platform, ensuring compliance with quality and editorial standards
• Analyze, style, format and integrate tax treaties in all official languages, including incorporating amending provisions into the original documents
• Verify treaty information, ensuring accuracy and consistency of treaties while maintaining alignment with official sources
• Manage and update internal administrative databases and documents, following procedural guidelines for data quality and governance
• Ensure accurate data collection, storage, organization and categorization, maintaining security, accessibility and compliance standards
• Monitor and execute automated updates to keep treaty information current (no prior technical knowledge required)
• Assist the team in ongoing and new projects and products, contributing to workflow improvements and content enhancements

Requirements

• Bachelor-level
• Excellent English language skills, both written and spoken
• Experienced user of MS Office (Word, Excel, Outlook)
• Knowledge of other languages is an advantage
• Experience with publishing systems, project management tools (e.g. Trello, Jira) or XML formatting is an advantage

Skills

• Word processing skills with familiarity in data processing and content structuring
• Self-motivated, able to work independently and manage multiple priorities effectively, with a keen eye for detail
• Strong time-management skills, ensuring adherence to strict deadlines
• Strong focus on accuracy, maintaining consistency and reliability in all tasks
• Ability to analyze and structure complex information
• Strong administrative and organizational skills
• Excellent communication skills, with the ability to collaborate across teams and provide clear, concise updates
• Problem-solving mindset, with a proactive and adaptable approach to challenges
• Team-oriented mindset, fostering a collaborative and supportive work environment

NB: Since no specific knowledge in the area of tax treaties is required in this position, we will not be able to consider applications of tax specialists.