Administrative Assistant, Marketing - Benelux & Nordics

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Overall description

We are seeking an Administrative Assistant to support two Marketing executives in Amsterdam and Stockholm. We are looking for an experienced Assistant to support these directors by handling a heavy volume of organisational work.

The successful candidate will be self-motivated, proactive, precise, quick-thinking, flexible, and able to pivot when necessary. This role will juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This will be a demanding and fast-moving role that requires someone who is proactive and solution-oriented.

Scope of role

Specific responsibilities include, but are not limited to:

• Manage complex calendars for multiple executives including scheduling and confirming meetings both internally and externally
• Coordinate logistics for partner meetings
• Coordinate travel arrangements, both domestically and internationally
• Administrative duties around processing travel and expense reports, file management, etc.
• Communicate to relevant stakeholders internally and externally
• Work collaboratively with Assistants in our wider EMEA team
• Be the team “master of tools” for both internal and external systems, working on improvements and new efficiency opportunities to benefit the team’s productivity
• Support key team dynamics and processes (key meetings, off-sites, team activities, budget support etc)
• Support leaders with ad hoc projects such as organizing and supporting events, preparing presentations using Google Slides, team documents (i.e.: Onboarding), databases.

Skills & Experience

• 5+ years as an assistant supporting multiple senior-level executives in a corporate environment ideally with a media background
• Knowledge of the entertainment industry would be a plus
• Fluency in English. Dutch or Swedish would be an advantage
• Team player who operates in a fast-paced team-oriented setting
• Ability to be discrete and maintain confidential information
• Experience setting up and supporting events
• Understanding of how to prioritize and respond accordingly, demonstrating flexibility toward work
• Strong written and verbal communication skills and the ability to multi-task
• Proficiency in Google Docs, Sheets, Slides, and Google Mail.

Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.