Project Coordinator

PRIMARY DUTIES AND RESPONSIBILITIES:

• Coordinate multiple projects and programs to support business objectives and assist project managers in the coordination and completion of projects.
• Create, review and/or maintain project plans, timelines, databases and other supporting tools to track and report progress of key deliverables.
• Identify, schedule and coordinate project and program meetings, deliverables, milestones and required tasks.
• Track progress vs. plan, and resolve scheduling conflicts.
• Create reports; maintain and update data; and create and maintain process documentation as needed for each project. Update and maintain internal systems as needed.
• Create and establish project tracking metrics and reporting to ensure timely and on budget completion.
• Prepare reports for management and staff. May present reports to management and staff.
• Confer with various cross functional staff to outline tasks in the work plan.
• Communicate project progress via reports, routine updates and business meetings.
• Communicate project results which may include new reports and/or processes for the business.
• Work closely with the management team and the functional leaders to analyze, report, and drive the critical projects, plans, events and action items through to completion.
• Provide key support in coordinating and/or executing planned events, programs, field travel, etc.
• Identify, create and establish standards and procedures for project reporting and documentation.
• Work with teams to identify and develop process improvements.
• Audit documentation to ensure compliance with IDEXX processes and ISO standards, if applicable.
• Assist in developing training requirements, training new enhancements and conduct training sessions as necessary.
• May assist and/or lead smaller, basic projects and/or programs.

EDUCATION:

Associates degree or equivalent combination of education and experience required. Bachelors degree or equivalent preferred.

REQUIRED SKILLS AND ABILITIES:

• Strong computer skills - MS Office (i.e. Word, Excel, etc.)
• Database/Access experience preferred
• Ability to devise tracking systems and efficient reporting
• Ability to learn to update internal website
• Strong organizational skills with the ability to prioritize and follow-up
• Ability to multitask
• Strong attention to detail
• Effective project administration skills and/or task management skills. Project management skills a plus.
• Self-starter
• Strong written and verbal communication skills as well as interpersonal skills.
• Must be able to interface effectively with individuals from multiple departments at multiple levels.
• Ability to deliver trainings and presentations
• Ability to work independently, as a team member, and as a team leader
• Ability to develop standards and practices within discipline

PHYSICAL DEMANDS:

• High computer use
• May require limited travel

WORK ENVIRONMENT:

General office environment

LEVELING GUIDE:

• Has developed specialized skills through job-related training and considerable on-the-job experience.
• Work typically involves technical skills and/or administrative duties within standard operating procedures and/or scientific methods.
• Completes work with limited degree of supervision.