Office Manager Internship - Amsterdam

Bynder goes far beyond managing digital assets. Our digital asset management platform enables teams to conquer the chaos of proliferating content, touchpoints, and relationships in order to thrive.

With powerful and intuitive solutions that embrace the way people want to work, and a richly integrated ecosystem, We are the brand ally that unifies and transforms the creation and sharing of assets, inspiring teams, delighting customers, and elevating businesses.

Our 500+ employees, known as ‘Byndies’, together constitute the world’s most extensive pool of digital asset management expertise. We enable more than 1.7M users across more than 4,000 organizations, including Spotify, Puma, Five Guys and Icelandair.

Founded in 2013, we have eight offices around the globe, including the Netherlands, USA, Spain, UK, Australia and UAE. For more information, visit www.bynder.com.

Job description

As our Office Angel intern you make miracles happen for our Amsterdam office location. You love to organize and manage projects such as internal events, helping/guiding new Byndies to settle in, social programs. You can juggle a number of different priorities at once. You’re famous for your positive attitude, efficient work methods and you take on any task with a smile to make sure everything at the office runs smoothly. You love to see how a fast growing company is run from a foundational level and like to work cross functionally with all kinds of different teams.

You will have +/- 170 colleagues either working remotely and/or working in our office. Your job is to make it as easy as possible for them to do their work wherever they are. You provide them guidance from A to Z, but you also manage them to take responsibilities on their own.

What you will do:

• You will have an important role in making Byndies feel welcome.
• First point of contact for colleagues, suppliers, customers, etc.
• Greet visitors, offer refreshments, and alert appropriate parties of visitor's arrival.
• Manage all aspects of the office: order supplies, keep inventory, ensure that every Byndie has what they need in order to be successful and ensure that the office runs smoothly.
• Take care of incoming and outgoing mail and courier services.
• Keeps the invoice archive updated, creating PO’s and manages incidents.
• Ordering office supplies, presents, swag and process invoices.
• Help coordinate both in-office and off-site events.
• Arrange and prepare daily lunches, catered lunches and drinks.
• Support travel arrangements.
• Assist with scheduling meetings.
• Assist with new hire onboarding; set-up desk space, facilitate ongoing communication regarding necessary supplies, training, etc. prior for the new hire’s start date.
• You will be guided by the Office manager of Amsterdam and London.
• You will be working closely together with our Facility manager EMEA and the team of office managers.
• You will learn a lot about all the aspects of Office Management.

What you have:

• You need to be available for a full-time or part-time internship from the beginning 2024.
• You pursue an education towards (Office) Management, Personal Assistant/Secretary, Event/hospitality management.
• You possess excellent written and oral communication skills in Dutch or/and English.
• You have an outgoing and friendly personality and you love to work with an international team of office managers throughout EMEA.
• You need to be enrolled in a Dutch/European school/university throughout the whole duration of the internship.

Nice to haves:

• You are a motivated, proactive, independent, and organized self-starter.
• You are able to prioritize multiple conflicting tasks simultaneously. You get things done.
• You find it easy to build good working relationships both remotely and in-person.
• You are a team player with the drive to work autonomously.

What we offer:

• Work experience on a global level
• Paid internship
• The chance to be part of a young and ambitious team
• On-the-job training
• Personal development
• A broad scope of responsibilities
• Free lunch available every day

Our commitment:

Bynder Love is the principle that guides the way we grow our teams, support our employees, and celebrate our differences. At Bynder we strive to create a culture that embraces every Byndie because differences in background, experience, and perspective make Bynder even better. At Bynder a diverse, inclusive, and equitable workplace is one where all employees, whatever their ethnicity, color, sex, age, religion, disability, sexual orientation, gender identity, national origin, or physical and mental ability are valued and respected. Our commitment is for all Byndies to have the freedom to be their true authentic selves.

Just as we are never finished innovating, Bynder’s commitment to being An Even Better Bynder is a constant, evolving commitment that includes education, listening, and action.