Internal Communications and PA to CFO and COO

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

Would you like to work for one of the world’s largest banks in an exciting, dynamic and international environment? We are currently recruiting for an Associate, Internal Communications and Personal Assistant to the Chief Financial Officer (CFO) and Chief Operating Officer (COO) in Amsterdam.

• Full time
• The role is based in the Netherlands. All candidates need to be willing to relocate to the Netherlands.
• Internal employees will be supported in case of relocation.
• We are open to considering flexible working requests in line with organisational requirements.

About MUFG

Mitsubishi UFJ Financial Group, Inc. (MUFG) is one of the world’s leading financial groups. MUFG has a global network with approximately 2,000 locations in more than 40 countries and offers services including commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing.

About MUFG Bank (Europe) N.V.

MUFG Bank (Europe) N.V. (MBE) is a fully-owned subsidiary of MUFG Bank, headquartered in Amsterdam. With offices throughout Europe, our teams provide clients with comprehensive financing solutions spanning Coverage & Structured Finance, Capital Markets and Transaction Banking, using MUFG’s global reach to provide bespoke solutions.

Your impact at MUFG

The Internal Communications and Personal Assistant (PA) to the CFO and COO will be responsible for giving full administrative and secretarial support to the Management Board, under appropriate direction, in accordance with agreed standards and in adherence with all relevant internal and external regulatory/statutory requirements for MBE. In addition, the PA will provide dedicated support to the Management Board in delivering clear, engaging, and timely internal communications. Assist in planning and executing townhalls and leadership updates to strengthen employee engagement and alignment with strategic priorities. The focus of the role is to provide support to the Chief Financial Officer (CFO) and the Chief Operating Officer (COO).

The PA will have a functional reporting line to the relevant members of the Management Board and a direct reporting line to the MD, Head of Business Management and Transformation EU.

Function positioning

The main role of CEO Office is to support the Head of the EU, in all aspects of his/her responsibilities for the management, operation and development of the business for the EU, provide support to the MBE Management Board and EU Management and to lead strategic transformation for MBE and MUS(EU), delivering strategic transformation plans and managing key change projects across the EU focusing on regulatory and operational change.

The role includes the following:

• Secretarial tasks for the MB members, such as; Business travel arrangements (outgoing/ incoming), manage diaries, arranging and prioritizing appointments and organizing meetings, conference rooms, etc.;
• Cooperate with the other Personal Assistants to manage the schedule of the Management Board members and support each other when necessary;
• Identify, review and where appropriate implement improvements to processes/ procedures/ systems related to the role;
• When required support, plan, communicate and implement both globally and locally driven changes ensuring such changes are implemented with the minimum of disruption to services;
• Provide a wide range of information, guidance and advice to management and stakeholders, resolving customer queries, ensuring that the recipient clearly understands the nature of the information being provided;

In order to be successful in the role, you will need the following:

Education:

• The function requires an intellectual and working background at HBO level (professional economic/administrative education).

Skills and experience:

• The function requires experience in a similar role, preferably in a banking environment.
• Good understanding of MUFG’s overall strategy and goals, structures, policies and culture together with a detailed knowledge and understanding of the MBE’s policies, rules, guidelines and practices.
• Excellent written and verbal communication skills with ability to adapt tone for senior leadership, combined with strong organizational and event coordination skills.
• The function also requires knowledge of and experience with automated database storage and processing and desktop IT skills. The employee keeps his/her knowledge and skills up-to-date by reading internal bulletins regarding his/her area and by external or internal education.
• Advanced English. Additionally: Dutch and/or Japanese language skills can be an advantage.

Personal requirements:

Integrity and Responsibility

• Balance Risk with Opportunity
• Customer Focus
• Demonstrate Global Perspective

Professionalism and Teamwork

• Drive For Results
• Collaborate and Build Partnerships
• Communicate Effectively and Professionally

Challenge Ourselves To Grow

• Influence and Inspire Others
• Lead Change & Seek Continuous Improvement
• Think Strategically
• Manage and Develop Talent

What do we have to offer:

We offer you a role in one of the largest banks of the world in a growing and international environment. You have various opportunities to develop yourself and we will support you with that by offering various training and development possibilities.

• We take into account your home situation and your ambitions and help you to balance work and private life.
• Monthly team events.
• To work in an ambitious, international environment with colleagues from different countries and cultures, who strive for the best.

Besides that we will offer you:

• Gross salary based on experience and consistent with the market
• 8% holiday allowance and 13th month payment.
• 30 vacation days per year. Optional you can buy 15 additional days.
• Commuting allowance based on annual public transport 2nd class, most economical way, or € 0,23 per km with a max of 75km one way.
• €5,00 net remote working compensation per day, with a maximum of €60,00 per month.
• Possibility to order a mobile phone (up to €800,-)
• Possibility to order Office Equipment’s for the home office, (up to €500,-)
• Remote Working Policy i.e. Working From Home (WFH) and Remote Working in another Country.
• Bicycle plan (fiscal benefit)
• Company fitness (fiscal benefit)
• Mental health workshops and budget for external courses (i.e. Dutch language classes).
• Employee contribution towards Pension insurance (max 5%, currently 2%), our pension scheme is based on a defined contribution scheme.
• Training & development possibilities paid by the bank