Team Assistant (Public Policy)

Liberty Global is a dynamic team of operators and investors committed to generating and delivering value through the strategic management of our three platforms: Liberty Telecom, Liberty Growth and Liberty Services.

Liberty Services is our newest platform spearheaded by Liberty Blume, providing tech-enabled professional services to the Liberty Global Group and 3rd party businesses.

Working at Liberty Global means a career at the heart of a vibrant, innovative group of companies driving value for shareholders, people and society.

Key Accountabilities

Finance Support

• Manage purchasing requests for all team members within the Corporate Affairs department.
• Ensure all invoices are compliant and accurately processed for payment, while maintaining effective relationships with suppliers.
• Manage budgets; coordinate monthly finance meetings with the Financial Controller and the SVP, and Chief Corporate Affairs Officer; and support annual budget planning.
• Ensure teams remain on budget and comply with internal policies.
• Make savings when possible and keep memberships and user licences up to date.
• Track contract expiration dates and advise the team to renew them on time.
• Assist and coordinate procurement processes and activities, including new supplier onboarding, new contracts setup, and contract renewals.
• Process expense reports for VP-level staff.
• Assist M&A with purchasing requests, invoice tracking, and monthly WIP reports.

Team Support

• Provide high-level administrative support to the Corporate Affairs team, including calendar management and daily coordination for the VP of Public Policy and other senior leaders.
• Arrange complex and detailed international and local travel itineraries.
• Coordinate and manage visa applications and travel authorization requirements.
• Serve as an all-round team assistant for the Regulatory, Public Policy, Digital Confidence, External Communications, and Corporate Responsibility teams.
• Deliver full end-to-end event support, coordinating internal and external events from start to finish (invitations, logistics, attendee registration, stakeholder management, onsite support, etc.).
• Project-manage events for the Corporate Affairs team, including location viewings, catering selection, RSVPs, and overall delivery.
• Step in as Executive Assistant to the Chief Corporate Affairs Officer during her absence, ensuring continuity of support and smooth day-to-day operations.
• Assist the EA to the Chief Corporate Affairs Officer with yearly events (e.g., board meetings, executive engagements, public appearances) as needed.
• Support efficient day-to-day team operations with a strong focus on confidentiality, accuracy, and attention to detail.

Knowledge & Experience

Essential Skills & Abilities:

• Experienced in organizing complex international travel arrangements and preparing detailed itineraries while anticipating traveller needs.
• Exceptional organizational and administrative skills with a high level of accuracy; flexible and proactive personality with strong event-management experience.
• Dynamic, energetic, and creative, with proven experience in a team-assistant capacity.
• Maintains a friendly, reliable, and trustworthy approach when interacting with colleagues, stakeholders, and external partners.
• Demonstrates strong stress resilience and the ability to stay level-headed under pressure.
• Highly adaptable, with the ability to anticipate needs and think ahead according to the situation.
• Outstanding interpersonal and communication skills with commitment to confidentiality and professionalism.
• Comfortable working independently as well as collaboratively within a team.
• Highly motivated self-starter, able to complete tasks with minimal supervision.
• Strong multitasker, capable of managing numerous requests simultaneously in a timely and precise manner.
• Experienced working in an international, fast-paced, high-pressure environment.
• Strong MS Office skills, including Word, Excel, PowerPoint, and Outlook.

Desirable Skills & Abilities:

• Knowledge of Dutch or other European languages is beneficial.
• Bachelor-level education is an advantage.