Financial Administrator (Part-time, 3 days/week)

Wednesday to Friday

About the role 👥

We are looking for a part-time Financial Administrator to further strengthen and professionalise our Finance team. In this role, you will work under our Finance Lead and collaborate closely with our financial administrator, becoming a key part of our effort to bring more of our financial administration in-house.

You will have a broad impact on our day-to-day bookkeeping, financial operations and the continuous improvement of our processes across multiple entities. We’re looking for someone who loves structure, gets energy from improving workflows, and enjoys the variety that comes with working in a fast-growing scale-up.

Your Challenge 🎯

• Support and execute daily bookkeeping activities
• Manage accounts payable and accounts receivable
• Prepare and process payments
• Maintain accurate and up-to-date financial records
• Manage supplier invoices, purchase orders and expense claims
• Support cash planning, cash forecasting and bank reconciliations
• Process intercompany transactions
• Assist with month-end and year-end closing activities
• Support VAT and ICP declarations
• Assist with the monthly payroll cycle
• Assist with audit preparations and provide requested documentation
• Maintain accurate data in Odoo and help improve finance workflows

What you bring ⭐

• HBO or bachelor’s degree in Finance, Accounting or Economics
• Proven experience as a financial administrator, finance assistant or similar function
• Experience with bookkeeping and core finance processes such as AP, AR, payments and closing
• Knowledge or experience with Dutch VAT and ICP declarations
• Strong attention to detail and a structured way of working
• Ability to work independently within a small team environment

Nice to have 🧩

• Experience with Odoo and/or NMBRS
• Administrative experience with foreign entities (e.g. UK Ltd or US Inc)
• Proficiency in Dutch

What We Offer 🚀

• Participation in our Stock Appreciation Rights (SAR) scheme, enabling you to benefit from future company growth.
• Flexible working: hybrid setup and the ability to work abroad for one month each year.
• Purpose-driven work with cutting-edge technology that supports sustainability and energy efficiency across global industry.
• A collaborative, empowering culture with plenty of room for ownership—and regular team events, from game nights to wine tastings.
• Modern, sustainable office just three minutes from Leiden Central, with fresh lunches and healthy snacks every day.
• Pension funded fully by the employer, 8% holiday allowance, monthly connectivity allowance, and an OV business travel card.
• On-site meals, snacks and drinks.
• Hybrid and onsite working opportunities.
• Company events: from pub quizzes to chess tournaments and wine tastings, there's always something fun happening at our company.

Interested?

If you’re excited about helping us build a world-class Finance function and enjoy working in a dynamic, fast-growing environment, we’d love to hear from you.
Join us and help shape the future of our operations — one workflow at a time.

About us

Our mission is to make industrial companies more sustainable. Samotics provides unique AI-driven solutions which enable industrial companies to significantly reduce energy waste, water pollution events and unplanned downtime.

Globally 300 million industrial electric motors account for 30% of all energy consumption. These motors face three critical challenges: unexpected failures, inefficient operations, and inadequate selection. By tackling these issues, our products lead industrial companies worldwide to become more efficient while reducing their environmental footprint.

Since our launch in 2015, we have grown rapidly, with over 100% annual revenue growth and a global footprint of high-profile industrial customers. We are a scale-up with more than 100 talented individuals, working together in an energetic environment where professionalism, an open atmosphere and cutting-edge technology thrive.

Are you excited to tackle critical challenges facing industry in the 21st century? So are we! Join us in making industrial companies more sustainable.