Division Coordinator / Operation Manager

Come join QuTech and create the Quantum Future!

Are you hands-on, a natural problem-solver, and able to navigate complex environments? Do you have experience as an Operations Manager or Programme Manager and a passion for science? If so, this role is for you!

QuTech is a mission-driven research institute of Delft University of Technology (TU Delft). Together, we work on a radically new technology with world-changing potential. Our mission: to develop scalable prototypes of a quantum computer and an inherently safe quantum internet, based on the fundamental laws of quantum mechanics. To achieve these ambitious goals, we bring together scientists, engineers and industry in an inspiring environment. We are jointly creating the quantum future, because we believe that quantum technology can be a game changer in many social and economic sectors, including health, agriculture, climate and safety. Our divisions and support teams include over 300 dedicated people. Today, we are looking for a Division Coordinator for the Quantum Internet Division.

Division Coordinator – Quantum Internet Division

Job Description

The Division Coordinator acts as the key link between the divisions and central support teams, ensuring seamless day-to-day operations. As the coordinator of a large and complex division, you will oversee operational and financial planning, be the central point of contact for the Principal Investigators, and ensure that the entire division runs efficiently and is well supported. Together with the Division Research Lead you form the Division Management Team, guiding the division’s strategy. You will report directly to the General Director of QuTech.

On a daily basis, your responsibilities will include:

• Supporting the division’s strategic planning for both short- and long-term goals.
• Overseeing operational, personnel, and financial planning on an annual and multi-year basis.
• Managing the annual agenda, tracking recurring activities such as reviews and proposal calls.
• Supervising division support staff, such as programme managers, management assistants, and engineers.
• Serving as the primary point of contact for Principal Investigators within your division, providing support in resolving issues and fostering positive group dynamics.
• Organizing and preparing divisional meetings, progress reports, and budget overviews.
• Coordinating outreach and external communication, including events, press releases, and the annual report.
• Working hand in hand with the business development team by helping identify opportunities, develop proposals, negotiate contracts, and contribute to IP production.

The Division Coordinator co-leads the Division Management Team (DMT) alongside the Division Research Leader, guiding the division’s strategy.

Requirements

• Academic or HBO degree (preferably in natural sciences).
• 4+ years as an Operation Manager, Programme Manager or similar role, ideally in an academic setting.
• Experience in project planning, budgeting, and people management.
• Strong analytical and problem-solving skills.
• Proactive, strategic thinker with a hands-on mentality.
• Ability to connect to people and to navigate complex environments.
• Excellent communicator in English; Dutch proficiency will be a big plus.
• Project management certification is a plus.

TU Delft

Delft University of Technology is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society. For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context.

QuTech

QuTech is a mission-driven research institute of TU Delft. Together we are working on a radical new technology with world-changing potential. We are developing scalable prototypes of a quantum computer and a secure quantum internet. We believe quantum technology will be a game changer in many social and economic sectors - including health, agriculture, climate, and security. To achieve our ambitious goals, we bring scientists, engineers, and industry together in an inspiring environment, with plenty of room for ambition, entrepreneurship, and innovation.

Conditions of Employment

• As a Division Coordinator, you will receive a one-year employment contract with TU Delft, with the possibility of a permanent position thereafter.
• Your salary will be based on your experience and aligned with scale 11 or 12 of the CAO for Dutch Universities, ranging from €4,728 to €7,297 gross per month for a full-time (38-hour) workweek.
• You will join a dynamic, inclusive, and international environment where continuous learning and professional growth are encouraged.
• 8% holiday allowance and an end-of-year bonus of 8.3%.
• An excellent pension scheme via the ABP.
• The possibility to compile an individual employment package every year.
• Discount with health insurers on supplemental packages.
• Flexible working week.
• Every year, 232 leave hours (at 38 hours). You can also sell or buy additional leave hours via the individual choice budget.
• Plenty of opportunities for education, training and courses.
• Partially paid parental leave.
• Attention for working healthy and energetically with the vitality program.