Management Assistant

“Join the quantum revolution, join QuTech!”

Are you driven, flexible, and do you thrive in dynamic environments? Can you support projects and manage complex agendas in an international setting? If so, this role is for you!

Within the Division Quantum Internet, for the Wehner Group, we are looking for an experienced management or project assistant who is eager to take a new step in their career. This unique role combines project support, executive management support, and event coordination. As a Management Assistant, you will work for Full Professor Stephanie Wehner, supporting her in her role as Professor and as Director of the Quantum Internet Alliance (QIA), a major collaboration involving more than 40 industrial and academic organizations across Europe.

Your role:

As a Management Assistant, no day will be the same! You will manage Prof. Wehner’s agenda and emails, oversee her activities, and ensure smooth project operations. You will handle complex planning and coordination across multiple projects, keeping everything on track.

Your responsibilities include:

• Supporting activities such as prioritising messages and emails and scheduling appointments.
• Acting as the central contact support point for internal and external stakeholders.
• Coordinating and planning for QIA strategic activities.
• Organizing and planning strategic meetings with stakeholders from all over Europe.
• Taking minutes of various meetings and keeping track of action items.
• Managing travel arrangements, including booking, approvals, and expense declarations.
• Processing and monitoring purchase orders.
• Organizing small events from A to Z.
• Managing HR administration and assisting with onboarding new PhDs and Post Docs.

In short: a diverse and challenging package!

Requirements

Whether you have 3 years or 10 years of experience in management support and project support, we are looking for someone who is passionate, hands-on, and adaptable. Someone who thrives on solving challenges and has a sharp eye for detail.

• Higher Vocational Education (HBO) or University level.
• 2 years’ relevant experience in an international, multi-actor, multidisciplinary and demanding setting.
• Flexible personality and stress resistant: able to handle ad hoc and to adjust quickly to new challenges and changing priorities.
• Independent, creative mind, out of the box thinker.
• Decisiveness and a proactive attitude: you see bottlenecks coming and resolve them before happening.
• Excellent command of English (company language).
• Good PC skills and preferably the ability to implement A.I. solutions to enhance admin processes.
• Able to start working as per 1st December 2025.

TU Delft

Delft University of Technology is built on strong foundations. As creators of the world-famous Dutch waterworks and pioneers in biotech, TU Delft is a top international university combining science, engineering and design. It delivers world class results in education, research and innovation to address challenges in the areas of energy, climate, mobility, health and digital society. For generations, our engineers have proven to be entrepreneurial problem-solvers, both in business and in a social context.

QuTech

QuTech is a mission-driven research institute of TU Delft. Together we are working on a radical new technology with world-changing potential. We are developing scalable prototypes of a quantum computer and a secure quantum internet. We believe quantum technology will be a game changer in many social and economic sectors - including health, agriculture, climate, and security. To achieve our ambitious goals, we bring scientists, engineers, and industry together in an inspiring environment, with plenty of room for ambition, entrepreneurship, and innovation.

Conditions of Employment

As a Management Assistant, you will receive a 6 months contract via our partner FlexDelft at TU Delft, with the potential for an extension based on performance. We will offer a salary based on Scale 7 or 8 of the CAO Dutch Universities, with salary depending on your experience. We are also dedicated to providing a supportive and inclusive working environment where you can learn and grow every day.

Additionally, you will receive:

• 8% holiday allowance and an end-of-year bonus of 8.3%.
• An excellent pension scheme via the ABP.
• The possibility to compile an individual employment package every year.
• Discount with health insurers on supplemental packages.
• Flexible working week.
• Every year, 232 leave hours (at 38 hours). You can also sell or buy additional leave hours via the individual choice budget.
• Plenty of opportunities for education, training and courses.
• Partially paid parental leave.
• Attention for working healthy and energetically with the vitality program.

Will you need to relocate to the Netherlands for this job? TU Delft is committed to making your move as smooth as possible! The HR unit, Coming to Delft Service, offers information to help you prepare your relocation. In addition, Coming to Delft Service organises events to help you settle in the Netherlands, and expand your (social) network in Delft. A Dual Career Programme is available, to support your accompanying partner with their job search in the Netherlands.

If you would like more information about this vacancy or the selection procedure, please contact our recruiter Audrey Monje via a.monje@tudelft.nl.