Business support specialist

Business Support Specialist at ASML

Introduction to the job

As Business Support Specialist you provide support to ASML’s Corporate Intellectual Property (IP) department and continuously improve that support. You will be part of a team that provides support to the IP department in the fields of finance, management reporting, quality and (IT) tooling.

Role and responsibilities

Are you an energetic person who strives for business support excellence that will meet the support needs of the IP department? Does it give you a thrill to further automate and most effectively manage the departments’ financial obligations with outside counsels and ASML’s inventors? And do you like to dive into details, reporting and analysis, or aligning the invention award payment process with HR?

In this position, you will be part of the business support team which has a broad scope of business support activities such as finance, IP management reporting (making the connection between reporting numbers, costs, and translation into IP strategy), quality, tooling, and coordination activities.

In your role, you will primarily support the financial operation within the department and contribute to financial as well as non-financial activities of the business support team. You will, amongst others:

• Manage the CIP department’s financial obligations with outside counsels and other third parties, a.o. match invoices with instructions provided to outside counsels and further develop the automation of the invoice matching process.
• Manage ASML Invention Award Program’s financial obligations with ASML inventors, interfacing with HR and payroll administration.
• Assist and provide back-up support for reporting on the financial operation of the IP department.
• Support other financial or non-financial business support team activities, a.o. IP management reporting, IP maintenance review, business process quality, technology conference support, co-ordination activities.

Education and experience

You have an energetic and pro-active approach, take ownership and responsibility, and are highly motivated to achieve results. You have a collaborative mindset and are able to work well independently as well as in a team. You are structured, organized and can work on multiple activities in parallel. Ideally, you will bring these competences and skills to the table:

• At least a bachelor’s degree (preferably in finance, economics or business administration).
• Knowledge of and/or affinity with finance and reporting processes.
• Knowledge of IP processes in a role of formalities officer, IP paralegal or a IP support role is preferred.
• A high level of attention to detail.
• Experience with forecasting, planning and coordination activities.
• Service oriented and have a focus on (process) improvements.
• Experience with MS Office (Excel on expert level), SharePoint, reporting tools.
• You are in possession of a valid work permit for the Netherlands.

Skills

• Excellent communication and interpersonal skills.
• Strong analytical skills.
• Proficient in (business) English.
• Knowledge of MS Excel, reporting tools.

Other information

Part time (32 hours a week) employment is preferred for this position, whereby ASML’s remote working policy applies.

The CIP department is responsible for defining and implementing ASML's worldwide IP strategy and for ensuring that ASML preserves freedom to operate and protects its technological innovations through the application of IP laws, including patent, copyright, trademark and trade secret laws in countries throughout the world. Our approximately 90-person department has offices in Veldhoven in the Netherlands, and Wilton, San Diego and Silicon Valley in the USA.

The position is based in our Head Quarters in Veldhoven and is part of a team of various business process specialists headed by the Team Lead Business Processes who reports to the Manager CIP Support & Administration who reports to the SVP & Chief IP Counsel.

This position requires access to controlled technology, as defined in the United States Export Administration Regulations (15 C.F.R. § 730, et seq.). Qualified candidates must be legally authorized to access such controlled technology prior to beginning work. Business demands may require ASML to proceed with candidates who are immediately eligible to access controlled technology.

Diversity and inclusion

ASML is an Equal Opportunity Employer that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.

About Us

ASML is a leading supplier of lithography equipment, used by the world’s top chipmakers to print microchips that are increasingly powerful, fast and energy efficient. Working at ASML is inspiring, no matter what field you're in. That’s because we push the boundaries of technology: if it’s moving the world forward, chances are, we’re behind it. In fact, we’re probably a part of the electronic device you’re using right now.

We’re a global team of more than 32,000 people from 122 different nationalities and counting. Headquartered in Europe’s top tech hub, the Brainport Eindhoven region in the Netherlands, our operations are spread across Europe, Asia and the US.