Deputy Corporate Secretary

What are you looking for?

Are you the dynamic individual we are seeking to join our team as the NN Group N.V. Deputy Corporate Secretary? If you have a keen interest in driving excellence in corporate governance along with a clear affinity to effectively coordinate board activities, manage board dynamics, ensure compliance with governance frameworks, and foster strong relationships with key stakeholders, we want to hear from you! 😊

What are you going to do

The Deputy Corporate Secretary reports to the NN Group N.V. Corporate Secretary and works closely with colleagues from Group Legal. The Corporate Secretariat, together with the Group Legal team and other staff departments, is responsible to ensure that the directors meet their (statutory) duties under the Dutch Corporate Governance Code, internal policies and procedures and other regulations. The Corporate Secretariat works alongside the Management Board and Supervisory Board and is responsible for ensuring that the decisions by these Boards are properly recorded and that actions coming therefrom are documented and followed up.

• You are a true business partner to the Supervisory Board and Management Board and the guardian of NN Group’s internal corporate governance
• Together with the team, you will be preparing the agendas and meetings for each of the Boards and their committees and you will memorialise the decisions (inside or outside meetings) made by the Boards including the underlying considerations and rationales for those decisions and that actions resulting therefrom are documented and followed up
• You will guide presenters to ensure that materials submitted are clear and concise, have been vetted by the right stakeholders and that submissions align with the requirements of NN Group’s internal corporate governance framework
• You are involved in various governance related processes or projects including NN Group’s application of the Dutch Corporate Governance Code, NN Group’s System of Governance Review, writing the Supervisory Board chapter of the NN Group Annual Report and reviewing and updating the Charters of the Boards, the NN Group Governance Manual and Decision structure
• You will provide advice, in liaison with other staff departments, on various topics such as price sensitive information, interpretation of (internal) procedures, governance, etc
• You contribute to the development and execution of the annual permanent education plan for Boards as well as the on-boarding programme for Board members
• You will assist the Corporate Secretary in reviewing and preparing the annual self-assessment and ensuring execution, completion and discussion for both Boards in supporting the Chairperson of the Supervisory Board to complete the annual evaluation of individual Supervisory Board members and the Executive Board members
• You will assist the Chairperson of the Supervisory Board with evaluating, documenting, and managing reported outside positions and conflicts of interest

What we offer you

NN invests in an inclusive, inspiring work environment and in skills and competences for the future. We match this with employee benefits that are in line with what is needed today and in the future. This way, we offer our employees the opportunity to get the best out of themselves. We offer you:

• 13th month and holiday allowance (paid in monthly terms)
• 27 vacation days for a 5-day working week and one Diversity Day
• A modern pension administered by BeFrank
• Plenty of training and learning opportunities
• NS Business Card 2nd class, which gives you unlimited travel, also privately. Do you prefer to travel with your own transport? Then you can declare the kilometers travelled
• Allowances for setting up your home office and for internet use

Who you are

We are looking for someone with a strong drive and positive personality, who excels in communication and stakeholder management and demonstrates excellent organisational sensitivity. You have a customer-oriented approach and are execution-focused, while your ability to bring structure and facilitate with a natural affinity makes you a valuable asset to any team.

Requirements:

• Fluent in both English and Dutch
• Preferably a legal background and affinity with “financial/risk matters”
• Corporate Secretary experience and (Financial) Risk Management is a plus
• Strong communication skills
• Expertise in corporate governance
• Detail-oriented with excellent organisational skills

Who you will work with

NN Group has installed a two-tier board: the board of directors or the Executive and Management Board who are responsible for the day-to-day business activities and the Supervisory Board who is responsible for supervising and advising the Executive and Management Board. The Corporate Secretariat team works closely with the chairs of the boards and its members.

The Corporate Secretary reports to the NN Group General Counsel & Company Secretary, a member of the Management Board and works closely with colleagues from Group Legal. The Corporate Secretariat is a team of five professionals: the Corporate Secretary, two Deputy Corporate Secretaries and two Executive Assistants to the Corporate Secretariat.

Impressions

Our offices are renovated in a 100% circular way. This means zero waste without lose of design and estetics.

Our in-house 'event-space' is thé creative centre for knowledge sharing.

At NN, we have a hybrid way of working. Together with your team you decide where and when you work.

'You Matter' is our brand promise. You see this in our employee benefits, communication and at the office.

The office is a place to meet colleagues, to brainstorm and really co-create.

Our The Hague headquarter in honouring of the event: 'The Hague city of Escher' in 2023.

NN has a rich history, of over 175 years. We like to remember and share stories with eachother.

We believe in the added value of art and are proud partner of the Mauritshuis.