Estates Assistant

Job Description

A fantastic opportunity for an Estates Assistant to join the Cushman & Wakefield - Occupier Management business, based in the West Midlands:

We are looking for a motivated individual to be responsible for the day-to-day transaction management of a portfolio of properties on behalf of one or more national and/or global corporate services clients.

Responsibilities include market optimization planning, monitoring internal/external workflows to ensure consistent quality of service and work product and mentoring and/or oversight of the Transaction Coordinator role.

The essential responsibilities of the role will include:

General:

• Assist with the implementation of portfolio plans that align with client’s real estate goals and objectives.
• Collaborate with C&W and non C&W brokerage professionals to ensure effective negotiations of business terms for a wide variety of transactions including lease, sale, sublease and purchase.
• Manage the flow of key documentation and client communications.
• Review, and interpret financial analysis.
• Oversee revenue tracking of all transactions.
• Maintain database of transaction activity.
• Ensure accuracy of all transaction reports.
• Present transaction activity to client.
• Lead and/or facilitate client meetings.
• Provide suggestions for process and technical improvements relating to the transaction process.
• Assist with the on-boarding of new team members.
• May provide supervision for transactional team members and others team members supporting the transaction activity of the relationship.

Process Management:

• Assist with the development of standard forms and procedures.
• Implement standardized processes/playbooks that create maximum efficiencies and add value.
• Assist in measuring transactional performance.
• Ensure that all client and broker engagement documentation is executed.

Transaction Management:

• Coordinate field broker selection process.
• Assist with determining client needs and communicate project parameters.
• Coordinate negotiations and management of transactions.
• Coordinate legal review of all client leased/owned documents.
• Ensure accuracy of financial data and reporting.
• Resolve landlord/tenant disputes.
• Coordinate client site visits/market tours.
• Ensure all State real estate standards are met.
• Assist in the management of client rebate account.

Strategic Planning:

• Assist in the development of strategic real estate plans.
• Identify occupancy cost opportunities.
• Ensure implementation of agreed upon strategy.
• Produce and/or support business case development.
• Execute strategies by developing action plans.

We are looking for this person to possess the following key competencies:

1. Client Service Skills
2. Communication Proficiency (oral and written)
3. Financial Analysis
4. Negotiation Skills
5. Organization Skills
6. Teamwork Orientation
7. Multi-Tasking

Education:

Bachelor’s degree (BA/BS) required in any field; finance/real estate preferred

Experience:

Demonstrable real estate experience in transactions management or corporate real estate

“Cushman & Wakefield”