Administrative Officer

Would you like to work in a close-knit team for a network of excellent and engaged universities?

Administrative Officer

Your function

You will support colleagues at the Aurora Central office in administrative work, partly by helping them manage their administrative tasks, and partly by handling those tasks yourself when it is more practical or efficient.

Your duties

• Information management: manage the digital folder system, email contacts, help formatting documents, help conducting online surveys, handle correspondence.
• Organisation: (help) organise events in Amsterdam and elsewhere, manage office supplies, make travel arrangements.
• Manage day-to-day office operations and ensure a smooth administrative workflow.
• Coordinate meetings, agendas, minutes, and follow-up actions for senior management and governance bodies.
• Act as a point of contact for external stakeholders, including banks, chambers of commerce, and partner organizations.
• Support digitalization and optimization of office systems and processes, e.g. digital archiving.

Your profile

• Administrative and practical skills and competence in handling digital documents; more than 5 years of experience.
• Familiarity with banking procedures and chamber of commerce requirements.
• Understanding of how universities work in terms of policies, strategies and practice, and awareness that universities work differently in various countries.
• Fluent in English and Dutch (at least C1 of the CEFR).
• You are flexible and able to support a small international office team within a diverse international academic community. You understand the broader strategic goals and policy context behind your work and can provide effective support across universities in Europe and beyond.

We realise that each individual brings a unique set of skills, expertise and mindset. Therefore we are happy to invite anyone who recognises themselves in the profile to apply, even if you do not meet all the requirements.

What we offer

A challenging position in a socially engaged organisation.

About Aurora

Aurora is a network of research-intensive universities in Europe committed to matching academic excellence with societal relevance. Aurora serves as a high-trust platform in which university leaders, academics, students and administrators learn from and with each other how to make their universities more successful in achieving their shared mission.

Aurora is part of the European Universities initiative funded by the European Commission under the Erasmus+ programme.

Department of University Relations & Fundraising

Strengthening and expanding the ties of the VU Amsterdam community is the goal of the Department of University Relations & Fundraising (DURF) at Vrije Universiteit Amsterdam. We are the prime location for external relations, external partnerships and philanthropic fundraising. Four departments make up the service: Social Engagement, Fundraising, VU Association and Relations Management. We maintain relations with donors, stakeholders and VU Amsterdam alumni, and we coordinate all the activities of the VU Association. We organise university-wide events and raise funding for teaching and research.

Are you interested in joining the Department of University Relations and Fundraising? You will work alongside 20 active, enthusiastic colleagues. Professionals in the areas of fundraising, communications, event management, relationship management, administrative support, finance and human resource management make up our multifaceted team.