Project Management Officer (PMO)

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Would you like to work for one of the world's largest banks in an exciting, dynamic and international environment?

We are currently recruiting a Project Management Officer (PMO) / Junior Project Manager (JPM) for the Finance Regulatory Reporting and Data Management Department in our Amsterdam office.

About MUFG Bank (Europe) N.V.

MUFG Bank (Europe) N.V. (MBE) is a fully-owned subsidiary of MUFG Bank, headquartered in Amsterdam. With offices throughout Europe, our teams provide clients with comprehensive financing solutions spanning Coverage & Structured Finance, Capital Markets and Transaction Banking, using MUFG’s global reach to provide bespoke solutions.

Your impact at MUFG

The PMO/JPM is responsible for supporting the Programme manager Finance and Project Managers in coordinating and managing all aspects of Regulatory Reporting and Data Management projects. These projects are driven by regulatory requirements, the MBE strategic roadmap, including Data Strategy, and Tokyo Head Office guidelines.

As PMO you will be immediately part of one of the largest strategic projects within MBE. As JPM you will take responsibility for smaller initiatives under the direction of the Programme manager Finance, who is also your line manager. On average, your time allocation will be approximately 60% PMO and 40% JPM.

Key responsibilities:

• Monitor project progress proactively and escalate where appropriate.
• Ensure timely and thorough preparation of documentation and meetings.
• Prepare PowerPoint packs for formal meetings such as executive-level steering committee meetings; strong PowerPoint capability is essential.
• Organize logistics, including onboarding new project resources, planning recurring steering committee and ad hoc meetings, capturing and sharing minutes, and aligning with senior secretaries when Management Board members are involved.
• Ensure compliance with internal and external regulations.
• Establish, maintain, and ensure adherence to Project Management Standards, including the MBE Project Management Framework (PMF) and best practices, to support efficient project execution.
• Monitor audit findings and act as spokesperson for the audit department.
• Work with a can-do attitude and commercial mindset, meeting targets and being willing to be hands-on where necessary; this is not a 9-to-5 role, as working in Change differs significantly from business-as-usual work.
• Oversee a fast-paced project portfolio and optimize or support delivery to ensure timelines and requirements are met.
• Take direct responsibility and accountability for smaller initiatives.
• Coordinate the project management team and delegate tasks.
• Monitor expenditures and create detailed reports for upper management.
• Handle miscellaneous administration, including monitoring time capture by project members.
• Follow up on outstanding requests with the Service Desk.
• Provide ad hoc executive assistance when needed.
• Build and maintain a platform for collaboration and information sharing.
• Initiate and implement improvements independently.

In order to be successful in the role, you will need the following:

• Master’s degree.
• Minimum 3–4 years of experience as a Project Management Officer and/or PMO lead in the financial industry, plus 1–2 years of experience as a (junior) project manager.
• Project management experience from planning through evaluation.
• Knowledge of end-to-end processes and front office workflows.
• Change management experience, including tools and methodologies such as SWOT and gap analysis.
• Experience working in an international matrix organization.
• Strong verbal and written communication skills.
• A critical and advisory attitude, including not only capturing notes but also shaping messaging and tailoring content to the audience; the PMO should act as the right hand to the Project Managers.
• Strong planning and organizational skills, including problem-solving, stakeholder management, and working to short timelines.
• Proficiency in common IT applications.
• Experience with Jira, Confluence, MS Project, MS Lists, ServiceNow, and preferably Planview.
• Knowledge and understanding of the bank’s business, policies, rules, and guidelines.

Project Administration support tasks

• Plan, organize, update, and steer actions for project implementations.
• Support the development of project deliverables based on requirements.
• Act as a linking pin within the team and with other stakeholders.
• Organize and facilitate meetings.
• Support HR-related administrative activities.
• Check and prepare materials needed for project activities.
• Design and update schedules and action lists.

Personal requirements:

• Integrity and Responsibility.
• Balance Risk with Opportunity.
• Customer Focus.
• Demonstrate Global Perspective.
• Professionalism and Teamwork.
• Drive For Results.
• Collaborate and Build Partnerships.
• Communicate Effectively and Professionally.
• Challenge Ourselves To Grow.
• Influence and Inspire Others.
• Lead Change & Seek Continuous Improvement.
• Think Strategically.
• Manage and Develop Talent.

What do we have to offer:

We offer you a role in one of the largest banks in the world in a growing and international environment. You will have various opportunities to develop yourself, supported by training and development possibilities paid by the bank. We take your home situation and ambitions into account and help you balance work and private life. You will work in an ambitious, international environment with colleagues from different countries and cultures who strive for the best, and you can also enjoy monthly team events.

Besides that we will offer you:

• 8% holiday allowance and 13th month payment.
• 30 vacation days per year, with the option to buy 15 additional days.
• Commuting allowance based on annual public transport 2nd class, most economical way, or €0.23 per km with a maximum of 75 km one way.
• €5.00 net remote working compensation per day, with a maximum of €60.00 per month.
• Possibility to order a mobile phone up to €800.
• Possibility to order home office equipment up to €500.
• Remote Working Policy, including Working From Home and remote working in another country.
• Bicycle plan (fiscal benefit).
• Company fitness (fiscal benefit).
• Mental health workshops and budget for external courses such as Dutch language classes.
• Employee contribution towards pension insurance of up to 5%, currently 2%; the pension scheme is based on a defined contribution scheme.

Additional information

The role is based in the Netherlands. All candidates need to be willing to relocate to the Netherlands. Internal employees will be supported in case of relocation. We are open to considering flexible working requests in line with organisational requirements.