Personal Assistant to the Management Board

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups.

We are currently recruiting for a Personal Assistant to the Management Board (8 month fixed term contract starting in August 2026).

Overall Purpose of Job:

The Personal Assistant (PA) to the Management Board will be responsible for giving full administrative and secretarial support to the Management Board, under appropriate direction, in accordance with agreed standards and in adherence with all relevant internal and external regulatory/statutory requirements for MBE. The focus of the role is to provide support to the Chief Risk Officer (CRO) and the Chief Strategy & Planning Officer / Deputy President (CSPO/Deputy President).

The PA will have a functional reporting line to the relevant members of the Management Board and a direct reporting line to the MD, Head of Business Management and Transformation EU.

The main role of CEO Office is to support the Head of the EU in all aspects of responsibilities for the management, operation and development of the business for the EU, provide support to the MBE Management Board and EU Management, and to lead strategic transformation for MBE and MUS(EU), delivering strategic transformation plans and managing key change projects across the EU focusing on regulatory and operational change.

Essential Functions:

• Secretarial tasks for the Management Board members, such as business travel arrangements (outgoing/incoming), diary management, arranging and prioritizing appointments, and organizing meetings and conference rooms.
• Cooperate with the other Personal Assistants to manage the schedule of the Management Board members and support each other when necessary.
• Identify, review and where appropriate implement improvements to processes, procedures, and systems related to the role.
• Perform and control allocated administrative tasks, plan and organize workflow and resources so that the daily workload is completed to the required standard.
• Prepare talking points, Q&A documents, and visual materials for senior leaders.
• Manage feedback channels and collate employee questions for leadership sessions.
• Maintain internal communication calendars and ensure timely delivery of key messages.

Education

The function requires an intellectual and working background at HBO level (professional economic/administrative education).

Work Experience

The function requires experience in a similar function or relevant area.

Technical Skills and Knowledge requirements

• General awareness of organisational structures and ways of working, combined with a willingness and ability to learn and apply the MUFG approach, including relevant policies, processes, and practices.
• Excellent written and verbal communication skills interacting with senior leadership, combined with strong organizational and event coordination skills.
• Knowledge of and experience with automated database storage and processing and desktop IT skills.
• The employee keeps his/her knowledge and skills up-to-date by reading internal bulletins regarding his/her area and by external or internal education.
• Advanced English and a strong preference for advanced Japanese language skills.
• Dutch language skills can be an advantage.

We are open to considering flexible working requests in line with organisational requirements.