Procurement Officer (Interim)

We are looking for a Procurement Officer (Interim) to join our headquarter in Budapest!

Tasks

• Coordinate, conduct and follow up procurement procedures, including preparation of procurement documents, publication, opening, evaluation, award, contracting and replies to information requests.
• Support the relaunch of expiring framework contracts and other high priority procurement procedures foreseen in the Annual Procurement Plan.
• Support interim/bridging procurement procedures required to ensure continuity of critical services, including in areas such as communications, IT, facilities, medical services and interim staffing.
• Provide procurement and legal/procedural advice to operational units on the preparation and drafting of tender documents, contracts and related procurement files.
• Carry out ex-ante checks of procurement documents and contracts to ensure compliance with the EU Financial Regulation, applicable procurement rules, transparency requirements and sound financial management.
• Assist the Head of Section Finance and Procurement and the procurement colleagues on procurement-related matters across the procurement cycle, from planning to contract signature and implementation.
• Prepare, monitor, analyse and report on the implementation of the Annual Procurement Plan and provide procurement data/statistics as required for management purposes.
• Support Contract Managers in procurement-related interactions with contractors and stakeholders.
• Support the implementation of new eProcurement processes and workflows, including SUMMA/Package 3-related procurement processes, role set-up, testing, transition support and practical guidance to users.
• Provide support and training to EIT staff on procurement rules, procedures, templates and tools.
• Contribute to horizontal coordination, teamwork, knowledge sharing and proactive communication within the Administration Unit and with operational units.

Requirements

Professional experience

• At least 3 years of proven professional experience within a procurement function in the public, private or international sector
• Experience in preparing, managing and following up procurement procedures and/or contract management files

Qualifications

• A level of education corresponding to completed university studies of at least three years, attested by a diploma

Language skills

• Excellent command of written and spoken English
• Satisfactory knowledge of another official language of the European Union

IT Skills

• Proficient user skills of Microsoft Office
• Ability to use electronic procurement and document management tools

Other Skills

• Knowledge of the EU institutional and regulatory framework related to procurement, in particular the EU Financial Regulation and Vademecum on Public Procurement
• Ability to draft tender documentation and support open and/or negotiated procurement procedures
• Ability to deliver high-quality results within tight deadlines
• Strong analytical skills, accuracy and attention to detail
• Ability to work in a team and provide support and guidance to colleagues

Preferences

• Studies or additional training in law, public procurement, public administration, finance, business administration, economics or a related field
• Training/certification in EU public procurement, contract management or EU financial procedure
• Professional experience with an EU organisation
• Experience with EU procurement and financial tools such as PPMT, eTendering, eNotices, F&T Portal, ABAC and/or SUMMA/SAP-based workflows
• Knowledge of additional EU languages

What we offer

• Company laptop
• Dynamic, diverse and international working environment
• Opportunity to contribute to the EIT's day-to-day operations and contribute to its exciting mission as a key player in the European innovation landscape
• Training opportunities
• Fixed-term contract until 31 December 2026, with the possibility of a 6-month extension