Legal and Compliance Officer

EMA is creating a reserve list for a Legal and Compliance Officer. In this position, you will provide continuous legal support including monitoring, updating and following up on internal processes while ensuring that compliance with legal, administrative and data protection rules and principles are effectively managed in collaboration with the Legal Department and Data Protection Office.

The Legal and Compliance Officer ensures collaboration and coordination with different departments within the Division, as well as with external and internal stakeholders in the management of multidisciplinary business projects involving procurement and contract management projects.

The main focus of the position is supporting the preparation and drafting of compliance documentation, providing guidance and training to internal stakeholders, and contributing to the implementation of the data protection "by design and by default" principle in the establishment of new processes or the redesign of existing ones.

The role equally includes assisting in the compliance assessment of new technologies, e.g. AI and Advanced Analytics tools, and providing support during their selection, development and deployment.

About this job

• Liaise with the Data Protection Officer and the network of data protection coordinators to participate in Agency-wide compliance initiatives and ensure the division and its internal controller are kept informed and that the relevant compliance documentation is kept up to date.
• Participate in and support procurement procedures and contractual negotiations with vendors of solutions processing personal data, ensuring that, from the technology selection onwards, compliance by design and by default is enshrined in the relevant documentation.
• Support the development of digital transformation initiatives, participating as a member of the agile team. EMA has adopted SAFe as its way of working, and the role contributes to agile ceremonies and events to establish a product development culture centred on the implementation of data protection and compliance by design and by default principles.

Eligibility criteria

To be eligible for consideration for this position, you are required to meet the following general and specific eligibility conditions:

General conditions

1. Enjoy full rights as a citizen of a European Union Member State, Iceland, Liechtenstein, or Norway.
2. Have a thorough knowledge of English (at least level C1) and a satisfactory knowledge of another official language of the European Union (at least level B2).
3. Have fulfilled any obligations imposed by applicable laws concerning military service.

Specific condition

1. A level of education which corresponds to completed university studies of at least three years attested by a diploma that must have been obtained by the closing date of this vacancy notice in Law.

Only eligible candidates will be assessed by the Selection Committee.

You will also need

Experience

• At least two years of relevant professional experience related to the duties and responsibilities outlined in the vacancy notice.

Skills and knowledge

• Knowledge of public procurement and data protection frameworks.
• Knowledge of public financial and digital legal frameworks.

Competencies you need to have

Sub-family competencies

• Administrative excellence — Intermediate
• Governance, legal and control — Intermediate
• Applied knowledge — Basic

Grade competencies

• Adaptability and agility — Intermediate
• Coping with pressures and setbacks — Intermediate
• Analysing and problem solving — Intermediate

Core competencies

• Ethics and integrity — Intermediate
• Team collaboration — Intermediate
• Customer centricity — Intermediate
• Results orientation — Intermediate
• Communication — Intermediate
• Cross-cultural sensitivity — Intermediate
• Continuous learning and self-development — Basic

Nice to have

Education

• Master degree in Law, EU Law, EU data protection law.

Experience

• Experience in litigations before national or EU courts in relation to EU law, EU pharmaceutical law and/or EU data protection law.
• Professional experience working with and/or within EU institutions or agencies.
• Work experience in a multicultural environment.

Skills and knowledge

• Knowledge of EU AI framework.

Conditions of employment

In principle, the Agency offers a five-year renewable contract. Contracts of a shorter duration may be offered to candidates.

The successful candidate will be required to relocate to the Netherlands to take up duties.

Who we are

Serving a population of 500 million citizens, EMA promotes and protects public and animal health in EU Member States, as well as the countries of the European Economic Area, by ensuring that all medicines available on the EU market are safe, effective and of high quality.

What we offer

• Meaningful work contributing to protecting the health of every individual and animal in Europe within a multinational, multidisciplinary team.
• Development opportunities such as internal mobility, mentoring, peer coaching, and career reflection programmes.
• Work-life balance through flexible working arrangements, teleworking, generous annual leave, and official holidays.

Benefits

• Initial 5-year contract with competitive monthly tax-free salary and household and children’s allowances where applicable.
• Privileges for expatriate staff including expatriation and education allowances where appropriate and additional home leave.
• Relocation assistance.
• Excellent health insurance scheme and social benefits.
• Retirement pension plan.