Executive Assistant I

We are looking for an experienced Executive Assistant to work with the VP Operations at GKN Fokker Aerospace B.V.

Summary

As an Executive Assistant, you will have an important role in supporting the VP Operations team with daily management of their agendas. The agendas can be quite complex so we are looking for someone who can deal with managing multiple priorities, working with short deadlines and someone who performs at an high level under pressure.

Responsibilities

• Be the first point of contact for the VP Operations.
• Managing the agenda’s using your own initiative and making decisions on priorities.
• Scheduling and preparing meetings, discussions and appointments; facilitating the President and team by setting the agenda, inviting meeting members, arranging catering, reserving meeting space and necessary equipment, and monitoring the completion of action items.
• Organizing business trips, preparing travel schedules, booking hotel, making arrangements with GKN companies and agencies to be visited, arranging transportation, etc.
• Drafting and handling internal and external mail correspondence; independently or following guidelines in English and Dutch.
• (Internal) communication, including editing and language/technical correction of documents and presentations.
• Support with invoices, declarations and payments.
• Be able to prepare presentations and support meetings.
• Various administrative tasks, such as filing, time registration, etc.

Job Qualifications

We are looking for a candidate who is available for a fulltime position. You have experience with administrative and organizational procedures.

Other important characteristics are:

• Working independently and proactively; able to assess what has priority and propose solutions.
• Communicative skills, a well-developed organizational sensitivity and used to working with colleagues at all levels in the organization.
• Flexible; dealing with pressure, changing schedules and ad hoc changes of plans.
• Strong in planning and coordination.
• Strong personality who can act well in a hectic environment.
• Excellent command of Microsoft Office; especially MS Outlook, MS Word and MS PowerPoint.
• A good level of understanding and writing of English and Dutch.
• Able to work fulltime in the office.

Whats in it for you

We are committed to offer you a challenge but also a great opportunity to learn and grow. We want to offer you a career that can go to many directions thanks to our breadth of international opportunities. Furthermore, we will offer you:

• 8% holiday allowance.
• 40 paid holidays for full-time employment in line with the Collective Labor Agreement Metalektro (27 holidays and 13 ADV days).
• An excellent pension scheme (PME) and travel allowance.
• A pleasant and informal working environment, in which we work together to achieve the best result for our customers.
• Learning and development opportunities to support your career progression.