Executive Assistant (Fixed-Term Contract - 6 Months)

About the Role

At AkzoNobel, we believe that great leaders are supported by exceptional people behind the scenes. We are looking for an experienced Executive Assistant (Fixed-Term Contract - 6 Months) to join our Finance organization on a six-month fixed-term contract. In this role, you will be a trusted partner to senior leaders, ensuring smooth day-to-day operations and helping create an environment where our leadership team can perform at its best.

You will play a key role in enabling effective leadership by anticipating needs, coordinating priorities, and ensuring operational excellence across a broad range of administrative and organizational activities.

• Location: Amsterdam, NL

Key Responsibilities

• Manage complex calendars and scheduling for senior Finance leaders.
• Coordinate meetings, prepare agendas and supporting documentation, and ensure all logistics are arranged.
• Organize internal and external meetings, workshops, leadership events, and off-site sessions.
• Welcome and coordinate visitors and ensure a professional experience.
• Organize virtual and in-person meetings using Microsoft Teams and other collaboration tools.
• Ensure meeting participants, locations, and materials are aligned and communicated effectively.
• Support leadership team meetings and cross-functional initiatives.
• Coordinate domestic and international business travel arrangements.
• Arrange flights, trains, accommodations, visas, and other travel requirements.
• Monitor travel-related budgets and expenses.
• Prepare presentations, reports, communications, and other business documentation.
• Support project teams with administrative coordination and follow-up activities.
• Create and manage purchase orders and related administrative processes.
• Process and monitor expense claims through Concur.
• Assist with onboarding and offboarding activities in collaboration with HR.
• Coordinate practical arrangements for new starters and departing employees.
• Support team engagement activities and special occasions.
• Work closely with fellow Executive Assistants in a collaborative support model, providing back-up coverage when required.
• Build strong relationships with internal stakeholders, including Facilities, IT, HR, and Finance teams.
• Identify opportunities to improve administrative processes and ways of working.

What You Bring

• Bachelor’s degree or equivalent professional experience.
• Minimum 5 years of experience as an Executive Assistant, preferably supporting senior leaders within a multinational organization.
• Excellent organizational and prioritization skills, with the ability to manage multiple tasks simultaneously.
• Strong communication skills in both Dutch and English, written and verbal.
• High level of discretion and ability to handle confidential information.
• Experience supporting senior stakeholders in a fast-paced corporate environment.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with systems such as SAP, Concur, or similar business applications is an advantage.
• Strong attention to detail and a proactive, solution-oriented mindset.
• Collaborative team player with a customer-focused approach and a commitment to excellence.

What We Offer

At AkzoNobel, you will join a global organization with a strong purpose and a collaborative culture. We offer opportunities for professional development, international exposure, and the chance to work closely with senior leaders while making a meaningful contribution to the success of our Finance organization.