Chief of Staff

Rentman is a B2B SaaS scale-up building a smart, powerful operations management platform to support event and media production teams. Our users plan everything from small shoots to massive festivals in 70+ countries, and they all rely on Rentman to keep their gear, people, and timing perfectly in sync. We’re based in Utrecht (NL) with a second office in Toronto (CA), and our 100+ team members work in a culture that’s open, flat, and inclusive, where curiosity drives us, ownership matters, and everyone has the freedom to challenge ideas and make an impact.

Mission of this role

Make sure the company plans, decides, and executes as one, with a solid financial and data foundation underneath. You don't run day-to-day finance yourself - but you're the owner accountable for managing the Financial Controller and the team, and for making sure the system works: an operating rhythm that doesn’t slip and decisions that land. You own the Billing & Collection and Planning & Budgeting processes. You'll work closely with the CEO, who owns strategy and priorities. Your job is to make sure that strategy gets turned into goals, budgets, and decisions - and that the machine driving that runs on time and delivers.

What you'll do

Oversee the financial foundation: accurate, compliant books closed on time, run by the Financial Controller and team while you own oversight, intervening on trends rather than incidents. Act as product owner of internal finance tooling and billing software.

• Run the annual planning cycle, the quarterly goal cycle, and the board rhythm - on time, every time, producing real decisions.

• Keep the company's documentation (Confluence) maintained and reviewed as the single, current source of truth.

• Make sure every department has KPIs that ladder up to company KPIs, live on a dashboard the MT actually uses.

• Act as the hub for AI alongside Data & Tooling, owning the platform, guardrails, and technical AI strategy, while each department drives its own adoption through a named AI champion. Make AI the default answer to capacity problems, not a side experiment.

• Own strategic cross-functional projects that don't fit any single department, giving each a named owner, decision log, and current status.

• Step in and cover vacant MT seats within 2 weeks, holding them until a permanent hire starts.

What we are looking for

• Has run a company-wide planning and goal cadence (Scaling Up or similar), and is willing to adopt Scaling Up as the default.

• Has worked inside a company at Rentman's stage of growth and knows what breaks at that stage.

• Has a clear affinity with finance - FP&A, ops with budget ownership, or close collaboration with a controller or CFO.

• Technical enough to build things themselves - prototypes, automations, queries, a data warehouse, experiments with AI tools.

• Takes a clear stance and has demonstrably challenged senior stakeholders.

• Has people management experience and is ready to manage a Financial Controller and a small data/dev team.

• Communicates to move a room - can produce a board-ready narrative and deck without help.

• Strong follow-through - turns decisions into named owners, deadlines, and closed loops, rather than letting them fade.

• Comfortable owning ambiguity - has operated in loosely-defined mandates and picked up problems with no clear home, rather than needing a tightly scoped lane.

Nice to haves

• Former Chief of Staff, BizOps lead, or on a COO track in a SaaS scale-up.

• Experiments with AI in their own time.

• Has covered or stood in for a leadership seat before.

What you’ll get

• Competitive salary based on experience, plus 8% holiday allowance

• A results-based bonus based on company performance (up to a full 13th month's salary)

• 25 vacation days to recharge

• Earn an extra day of PTO for each year at Rentman, from your second anniversary up to five years.

• A 4-week paid sabbatical after 5 years to go on an adventure

• Flexible WFH policy & work from anywhere for 4 weeks a year

• Pension plan through BrightPensioen

• An annual training budget to grow your skills

• Access to OpenUp for mental well-being and personal growth

• Your choice of a shiny new Windows, Linux, or Mac

• Stay active with the team: join the Rentman football team, squash and padel, plus a discounted Urban Sports membership

• An OV Business card if you live more than 10km from the office

• An ambitious, inclusive, and diverse international team

• A flexible, energizing workplace with free lunches, office perks (PS5, ping pong, D&D), legendary karaoke nights, and regular team activities

• An amazing office in the heart of Utrecht, in the historic Drift 17