Executive Leadership Assistant Product & Innovation

As Executive Leadership Assistant, you will provide high-level administrative, operational, and coordination support to senior executives and their leadership team. You play a critical role in enabling efficient decision-making, seamless collaboration, and effective execution across the business.

This role requires exceptional organizational skills, strong business awareness, and the ability to manage multiple priorities in a dynamic, fast-paced environment. You are highly proactive, detail-oriented, and trusted to handle confidential matters with professionalism and discretion.

About the role

The impact you’ll make:

Administrative Support

• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements while ensuring effective prioritization of time and commitments
• Prepare presentations, reports, correspondence, and other business documents to support executive decision-making
• Coordinate and prioritize incoming requests, ensuring timely responses and smooth follow-up on key topics
• Handle confidential and sensitive information with the highest level of discretion and professionalism
• Act as a key point of contact between executives and internal as well as external stakeholders

Meeting & Event Coordination

• Organize and coordinate executive meetings, including agenda preparation, meeting logistics, note-taking, and follow-up on actions
• Support the planning and execution of leadership meetings, business reviews, and company events
• Ensure effective communication and alignment between leadership teams and key stakeholders

Project & Operations Management

• Track action items, deadlines, and deliverables to ensure timely completion and accountability
• Support executives in driving key initiatives and operational priorities
• Collaborate cross-functionally to improve ways of working and enhance operational efficiency

Communication & Relationship Management

• Draft, review, and proofread executive communications, presentations, and reports
• Build and maintain strong working relationships with internal and external partners
• Represent executives professionally in meetings and communications when required
• Facilitate clear and effective communication across leadership teams and stakeholders

The skills and knowledge you’ll bring

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred
• 5+ years of experience in executive support, office management, or similar roles
• Proven experience supporting senior leadership or C-suite executives in a corporate environment
• Strong organizational and multitasking skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Zoom, Teams, or Google Workspace
• Strong interpersonal skills with the ability to build trusted relationships across all levels of the organization
• High level of discretion and professionalism when handling sensitive or confidential information
• Proactive, resourceful, and solution-oriented with strong problem-solving capabilities
• Ability to work independently and perform effectively in a fast-paced environment

What we’ll give you in return

• Internationally competitive base salary benchmarked against global industry and market leaders
• Performance-based Annual Incentive Program rewarding those who dare and achieve more
• Top of the market pension scheme with higher-than-average company contributions
• Work from home, commuting and phone allowances to support your daily commute, home office setup and business connectivity
• Balanced office-based working with flexibility to work from home based on team needs and individual circumstances
• Work from abroad up to 30 days per year
• Structured holiday policy including defined care days, enhanced maternity/paternity leave, and a capped option to purchase additional leave days annually
• Bicycle Plan with the possibility to select a company bicycle for daily commute along with accessories and insurance
• Health Insurance Discount when signing up with the partner insurance
• Gym Membership Discount to support your focus on health and wellbeing
• Product Discounts on all Versuni products sold under the Philips brand and other brands
• An office that feels like home, with an easily accessible and modern office location in Amsterdam and many lunch options nearby
• High growth environment offering exciting learning and career development perspectives beyond your first role
• Inclusive working culture and family spirit