Document Controller

Our people enable continuous progress through commitment, collective expertise, and unique capabilities, shaping the future of energy and beyond.

About Us

SBM Offshore is a global leader in deepwater ocean infrastructure, delivering floating production solutions across the full asset lifecycle—from design and construction to installation and operation. Supported by a global team of more than 8,000 professionals, the company combines engineering expertise, operational reliability, and selective innovation to support safe, efficient, and lower-carbon energy production, while extending its capabilities into new opportunities across the blue economy.

Document Controller

Purpose

• Manage and maintain the organization's documentation processes, ensuring that all documents are accurately recorded, securely stored, and easily retrievable.
• Oversee document control procedures, enforce compliance with regulatory and organizational standards, and support project teams by ensuring timely access to necessary documents.

Responsibilities

• Manage and maintain the organization’s document control processes, ensuring that all project documents are accurately captured, organized, and accessible.
• Implement and enforce document control procedures and standards, ensuring compliance with industry regulations and organizational policies.
• Coordinate the distribution and retrieval of documents, ensuring that the right documents are available to the right people at the right time.
• Ensure the security and confidentiality of documents, implementing access controls and monitoring systems to protect sensitive information.
• Maintain organized and efficient document archives, both digital and physical, ensuring that all documents are properly labeled, indexed, and stored for easy retrieval.
• Monitor document workflows, tracking the status of document submissions, reviews, and approvals to ensure timely completion.
• Assist in the digitization of physical documents, converting paper records into digital formats and integrating them into electronic document management systems (EDMS).
• Provide training and support to staff on document control procedures and the use of document management systems, ensuring consistent practices across the organization.
• Collaborate with project teams and external vendors to manage the flow of documentation, ensuring that all documents are accurate, up-to-date, and properly filed.
• Report on document control activities to management, providing updates on the status of document processing and any issues that may arise.

Education

• Bachelor's degree in information management, records management, library science, or a related field is required.
• Certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Electronic Records Management (ERM) certification are recommended.
• Proficiency in document control processes, records management, and the use of document management systems (DMS) is essential.

Experience

• Minimum of 3 to 5 years of experience in document control, records management, or a related field, with experience in managing and organizing documents within an organization.
• Proven experience in implementing and maintaining document control systems to ensure accurate and efficient management of project documents and records.
• Strong technical background with hands-on experience in following and enforcing document control policies, procedures, and best practices to ensure compliance with industry standards and regulatory requirements.
• Experience in managing the entire document lifecycle, including document creation, review, approval, distribution, and archiving, ensuring that all documents are properly controlled and accessible.
• Proficiency in using document control tools and software, such as SharePoint, Aconex, or Documentum, to manage document workflows, version control, and access permissions.
• Knowledge of information governance, data protection regulations, and compliance standards such as ISO 9001, ensuring that document control practices align with these requirements.
• Strong organizational skills and attention to detail, with the ability to maintain document accuracy, traceability, and compliance within the organization.
• Excellent communication and teamwork skills, with the ability to collaborate effectively with project teams, stakeholders, and external partners to ensure that document control objectives are met.
• Relevant certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Electronic Records Management (ERM) certification are preferred.

Functional Competencies

• Compliance
• Digital savvy
• Data collection and entry
• Document Management Coordination
• Data Management
• Document Management