Office Coordinator

About BYD

Our purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and wants to create positive impact by joining a diverse and dynamic team.

BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.

BYD Europe BV is located in Hoofddorp, Netherlands, and offers a full line of BYD electric vehicles, including all-electric cars, all-electric buses, and all-electric forklift trucks.

Role: Office Coordinator (General Manager Office, EU)

About General Manager Office (EU)

We are in charge of office maintenance, administration, and daily operation of our office in the Netherlands, also providing guidance and support to our branch offices all over Europe. With the rapid growth of our business, we are planning to increase our scale in personnel and spaces. Our target is to provide a good working as well as living environment to our colleagues and branch offices. We are in search of talents that would like to support our colleagues in this dynamic electric journey.

About the role

The Office Coordinator is responsible for overseeing the management, maintenance, and optimization of all physical assets and office facilities. Key responsibilities include inventory management, tracking the asset lifecycle, and coordinating with the procurement and finance departments. You will also develop policies for asset utilization, manage related budgets, and ensure compliance with company and regulatory standards.

This position will be based in Hoofddorp, Netherlands, but responsibilities will include assets and facilities in all European countries where BYD has an office or organization.

Main duties and responsibilities

• Policy development: Create and implement policies for asset utilization, storage, and disposal to maximize effectiveness and adhere to compliance standards.

• Budget management: Develop and manage budgets related to office assets, ensuring cost efficiency and compliance with organizational policies.

• Asset inventory management: Maintain an accurate and up-to-date inventory of all office assets including furniture, equipment, IT hardware, and supplies.

• Asset lifecycle management: Track the lifecycle of assets from acquisition to disposal. Plan for maintenance, upgrades, and timely replacement.

• Reporting & documentation: Prepare reports on asset status, maintenance activities, and budget utilization for senior management.

• Team collaboration: Coordinate with IT, HR, Finance, and Procurement teams to support organizational goals related to office management.

• Fleet asset management: Coordinate the fleet management.

• Fulfill other tasks assigned by the manager, supporting team members whenever necessary.

Profile

• 3–5 years of relevant work experience in a fast-paced and multicultural environment.

• Excellent communication skills in Dutch and English, or Chinese native speaker with good command of English.

• Excellent (business) telephone and e-mail skills.

• Service-minded in person and when handling requests via phone or e-mail.

• Excellent communication and organization skills.

• Able to multi-task and perform under pressure, and able to prioritize tasks under strict deadlines.

• Proficiency with MS Office and Teams.

• Proactive and positive attitude towards problem solving.

• Knowledge of Chinese and cross-cultural communication is highly desirable.

We offer

• Performance- and experience-based competitive remuneration, pension plan.

• 25 holidays + option to purchase 5 extra holidays.

• Commuting allowance when working from office.

• Department & company-wide teambuilding events.

• An exciting opportunity to be part of the European transition to zero-emissions transportation and de-carbonization of the economy.