Front of House Assistant

Linklaters is a global law firm that advises the world's leading companies, financial institutions and governments on important, complex and often cross-border transactions and projects. To consistently deliver excellent advice to our clients, we depend on our expert, flexible and entrepreneurial lawyers and business services staff who are at the very top of their profession.

For our Hospitality team we are looking for a sociable, enthusiastic and professional Front of House Assistant.

Key Responsibilities

• Creating a welcoming atmosphere for our clients (both internal and external) and all our visitors
• Answering, screening and forwarding telephone calls and/or taking messages of the same
• Assigning hospitality rooms and coordinate all services to run meetings and events smoothly
• Liaising with suppliers such as florists and external caterers
• Assisting with service operations management and handling complaints and requests
• Assisting with travel and accommodation bookings
• Arranging courier services (typically with a high level of urgency)
• Cooperating and collaborating with other (Operations team) colleagues

Characteristics and Skills

• Professional and hospitable attitude
• Proactive and solution-oriented
• Trustworthy and able to handle highly confidential information
• Remains calm and sensible under pressure
• Have an eagerness to learn and be willing to go the extra mile
• Flexible and be able to work in shifts between 8:00h and 20:00h

Experience required

• Excellent verbal and written skills in both Dutch and English
• Excellent skills in Microsoft Office (Outlook, Word, Power Point en Excel)
• Be in possession of a valid basic ERO (BHV) certificate or willing to take the exam
• Experience in working at a professional services organization and/or law firm is a plus

Our offer

• A competitive compensation and benefits arrangement
• A contract for 18 hours per week
• Being part of a true leading global firm, with the opportunity to contribute to its continued success in the Netherlands
• A good working atmosphere in an office with social activities such as our yearly ski-trip and various other staff events
• A culture of diversity, equity and inclusion

How to apply

Please apply online, attaching your CV and motivation letter to the application form. Should you have any questions, please contact nicole.nieman@linklaters.com (HR Assistant). The application will be closed on 15 May 2023

The application procedure will consist of two interview rounds and a language skills test in both English and Dutch.

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

About Us

Are you ready? From a shifting geopolitical landscape to the exponential growth in FinTech, this is a time of unprecedented change. At Linklaters, we’re ready. Our people go further to support our clients, with market-leading legal insight and innovation. And we go further for each other, too. We’re people you want to work with, generous with our time and ready to help. So no matter what the future holds, with us you’ll be one step ahead. Great change is here, and we make sure you're ready.

Job Offer Scams

Be alert to fictitious job opportunity posts and offers of employment which claim to be in the name of Linklaters. We have been made aware of various recruitment-related scams which ask for upfront payments, for example, for office equipment and promise start up bonuses and reimbursement in return for such payments. These scams often involve the use of email addresses similar to a genuine domain name. Genuine emails from Linklaters only use the domain of “@linklaters.com”. We will never ask you to make payments for office equipment or otherwise as part of our recruitment process. If you are in doubt about a job opportunity that appears to relate to our firm, please get in touch using the contact details on our careers website at www.linklaters.com/careers.

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Pre-joiner Screening

In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers. Your offer will be subject to the successful completion of these checks which will be initiated following your consent.

Equal Opportunities

As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us. We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate.

Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process. Selection criteria and, where appropriate, technical skills tests are in place to measure an individual’s ability for the safe and effective performance of a job. Those involved in recruitment and selection decisions and processes are also provided with guidance on diversity issues. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance. Specific experience requirements advertised on a role do not intend to preclude applications from candidates who may have more or less experience. Our intention is only to indicate a guideline as to the necessary skills for the role as described