Magnet.me  -  Het slimme netwerk waarop hbo‑ en wo‑studenten hun baan of stage vinden.

Het slimme netwerk waarop hbo‑ en wo‑studenten hun baan of stage vinden.

Deze vacature is verlopen. Je kunt daarom niet meer liken of solliciteren.

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AP Administrator Lead

Geplaatst 22 mrt. 2024
Werkervaring
3 tot 5 jaar
Full-time / part-time
Full-time
Soort opleiding
Taalvereiste
Engels (Vloeiend)

Je carrière begint op Magnet.me

Maak een profiel aan en ontvang slimme aanbevelingen op basis van je gelikete vacatures.

Responsible:

  • to ensure that all invoices are booked in an accurate and timely manner with the proper approvals

  • inbox management
  • Managing escalations
  • coaching and managing the AP team
  • process improvement

Primarily Roles & Responsibilities

  • Processing daily accounts payable transactions and ensuring the follow-up of all outstanding items for area of responsibility;

  • Keeping track of the transactions and monitoring accounts to ensure payments are up to date;
  • Monitoring a portfolio of accounts for area of responsibility to regularly assess payables condition and prioritise work;
  • Analysing supplier aging reports to pay all invoices in a timely manner and works to build sustainable processes between Accounts Payable, the supplier and internal customers;
  • Matching invoice, purchase order and receipt;
  • Analysing accounts and preparing reports;
  • Responding to all vendor inquiries; resolving invoice discrepancies; maintaining records and vendor files;
  • Resolving customer inquiries in a professional manner;
  • Working with suppliers and partners to identify missing elements in the invoice (approval) process;
  • Reconciling vendor statements, research and correct discrepancies
  • Supporting the work of the team as directed by management;
  • Submitting monthly reports and assisting in month-end-closing;
  • Contributing to the working environment by displaying a positive attitude and a high work ethic;
  • Verifying invoice information to company and government requirements; for appropriate documentation and approval prior to payment
  • Ensuring compliance with internal controls, procedures and policy and with a UK GAAP regime.
  • Prioritise invoices according to cash discount potential and payment terms
  • Audit and process credit card bills and expense reports
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • May assist in the testing, deployment, and management of processes/projects supporting the accounts payable function;
  • Assist with other projects as needed

Skills, Knowledge, Abilities

  • Must have strong work ethics and be well organised and a self-starter

  • Detail oriented, professional attitude, reliable, organised and accurate
  • Possess strong organisational and time management skills
  • Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
  • Ability to interact with employees and vendors in a professional manner
  • Knowledge of general accounting procedures specifically those related to accounts payable;
  • Ability to balance multiple priorities and meet deadlines;
  • Ability to recommend and aid implementation of process improvement;
  • Flexibility and adaptable to change;
  • Ability to work both independently and as part of a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
  • Good communication and problem-solving skills;
  • Good skills in Microsoft Word, Excel and Outlook
  • Fluency in English and in addition French, Spanish, German or Swedish, both orally and in writing;

Education/Experience Requirements

  • Minimum of 3 years of accounts payable experience, preferably within an international shared services environment. Additionally, you have at least 3 years’ experience with Exact or a similar ERP accounting system.

  • Accounting degree, at least medium vocational level (MBO-4, MBA or PDB)
  • Data entry performance experience;

Fashiolista.com is a fast growing international fashion community. Launched in the spring of 2010, our community now over 2M members from over 160 countries worldwide.
Members of the community express their style by adding fashion items to their personal ‘fashion feed’. Items can be added from nearly every online fashion store using a special heart-shaped browser plugin. By sharing their greatest…


Fashiolista.com is a fast growing international fashion community. Launched in the spring of 2010, our community now over 2M members from over 160 countries worldwide.

Members of the community express their style by adding fashion items to their personal ‘fashion feed’. Items can be added from nearly every online fashion store using a special heart-shaped browser plugin. By sharing their greatest fashion finds on Fashiolista, our users help each other discover new fashion items, brands and stores.

In the short period since our launch, our members have already handpicked & added over 20.000.000 fashion items that were “loved” nearly 450.000.000 times. Our visitors eat, sleep & breathe fashion and they love to shop online.

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Amsterdam
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