Ontvang aanbevelingen op basis van je profiel en word benaderd door bedrijven.

Office Manager/Executive Assistant

Geplaatst 27 jul. 2022
5 tot 7 jaar
Full-time / part-time
Soort opleiding
Engels (Vloeiend)
Nederlands (Vloeiend)

Ontvang aanbevelingen op basis van je profiel en vind de vacatures die bij je passen.

Al 300.000+ studenten en young professionals hebben een profiel.

a dynamic fast growing Biotech company. We’re in the business of changing lives.

Galapagos’ mission is to make a lasting positive contribution to society through discovery of innovative therapies for diseases with large unmet medical need. Galapagos seeks to develop a robust portfolio of therapies that have the potential to revolutionize existing treatment paradigms. The company’s ambition is to become a leading global biopharmaceutical company, focused on the discovery, development and commercialization of innovative medicines to improve patients’ lives. Galapagos’ historic focus on developing first-in-class medicines based on the discovery of novel targets in inflammation and fibrosis has led to the successful launch of our first medicine in rheumatoid arthritis in 2020 and in ulcerative colitis in 2021. The pivotal study in Crohn’s Disease is fully recruited and we expect topline data and potential approval in this new indication in a couple of years.

Galapagos is now entering an exciting new chapter to expand and diversify its pipeline for the future, starting with oncology, specifically CAR-T cell-therapy, a transformative treatment of different types of cancer. Through the combined acquisitions of CellPoint and AboundBio, we are propelling ourselves into next-generation cell therapies. CellPoint brings a novel, decentralized point-of-care cell therapy manufacturing model, which has the potential to offer efficient, 7-day time to treatment and avoids complex logistics, resulting in potential better patient outcomes and broader access.

For the CellPoint/Galapagos organisation in Leiden/NL, we are looking for an Office Manager/Executive Assistant

Scope of the role:

As Office Manager/Executive Assistant your ambition is to ensure that the general office operations (currently 40 FTEs) run smoothly and efficiently. We encourage every team member to take ownership and to contribute to our mission. This position plays a key role in creating our ‘great place to work’ enabling our employees to perform at their best. Furthermore, interactions with internal and external stakeholders at every level, makes that understanding what matters to them and to the organization are an important key to your success and job satisfaction. Hence, we are looking for your business acumen, combined with a human centered approach!

More in detail, you will:

  • Act as the internal and external ambassador for our Executive Team.
  • Execute and improve Finance, HR, Legal and IT administrative processes, including invoice management, timekeeping, personnel files, contracts and keeping the website up to date.
  • Onboard new employees, ensuring them a great start from day 1.
  • Manage incoming and outgoing communication at the central desk and act as an administrative liaison.
  • Organize international travel arrangements for the Executive Team.
  • Manage company gatherings and events including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.
  • Communicate important updates and information to our employees as required.
  • Create and maintain files, records, contact lists and databases to ensure the smooth operation of the office.
  • Manage and purchase office supplies.

Who are you?

  • With at least 5 years of experience as Office manager or in a comparable position, preferably with HBO degree.
  • You have an eye for detail and strong organizational skills; a team player but with the ability to work autonomously with a high sense of responsibility; reliable and able to deal with confidential information in a mature and discrete way.
  • Proficient in MS Office and HR and finance related software tools.
  • Able to support multiple functions simultaneously in a fast-paced environment. You share our pragmatic and problem-solving attitude.
  • Positive and energetic, you enjoy the challenges and opportunities of a start-up setting.
  • Fluent in Dutch and English and well-crafted written and spoken communication.
  • Your style is friendly and cooperative, but you are also able to push back diplomatically if needed.
  • Experience in the healthcare industry and/or in a publicly listed company is a plus.

What’s in it for you?

You will be part of a fast growing and amazing company. As ‘make-it-happener’ you will get all the support you need to make your job successful. At CellPoint/Galapagos we aim to recruit the best people, who stand out among their peers, with integrity and excellent interpersonal and organizational skills. Our employees are the strength behind Galapagos, you will join a highly motivated team, eager to maintain Galapagos’ leading position and achieve breakthroughs in pharmaceutical research. Galapagos offers a competitive remuneration package and a dynamic work environment. Flexible working hours can be discussed.

We are Galapagos : together we can make it happen…!

Galapagos is a clinical-stage biotechnology company specialized in the discovery and development of small molecule medicines with novel modes of action. Galapagos’ pipeline comprises Phase 3 through to discovery programs in cystic fibrosis, inflammation, fibrosis, osteoarthritis and other indications.

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