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Nieuw op Registreer je nu om je eigen persoonlijke vacature-matches te krijgen.


Publishing Assistant ECP

BaanAmsterdam, Nederland

Soort opleiding





Engels (Vloeiend)
Nederlands (Vloeiend)

Werk ervaring

2 tot 5 jaren

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Do you have an eye for detail and financial acumen? And would you like to work in a fast pace environment like Publishing? We are now looking for a Publishing Assistant, Editorial Contracts and Payments!

The Publishing Assistant, Editorial Contracts and Payments will be part of the central Publishing Support Team responsible for editorial payments (finance) and contract support (legal).

The Publishing Support Team falls under the Publishing Services Department, one of the supporting units within Science, Technology and Medical Journals (STM Journals).

The Publishing Assistant, Editorial Contracts and Payments will globally support publishing staff across the Physical Sciences, Life Sciences & Social Sciences and Health & Medical Sciences publishing units with the ultimate goal to support the acquisition, maintenance, and development of high-quality STM Journals content.

You will provide specialist support to assigned journal portfolios by administering of payments, taking appropriate steps to safeguard payment details and personal data of societies, editors and contributors. You will also advise publishers and external customers on payment related queries. Furthermore, you will be involved in creating and maintaining compliant editorial contracts for assigned journals using the Contract Management System.

As the Publishing Assistant, you will also create annual Financial Arrangements in a timely fashion in accordance with budgets and contractual obligations. You will closely collaborate with publishers in the budget creation process; highlight any deviations from contractual obligations, previous budgets, previous payments, etc. for assigned journals.

You have a strong eye for detail, able to quickly learn Elsevier’s databases and internal systems. Strong communication skills and customer orientation are the required skills to be successful in this role. As a Publishing Assistant, you will contribute to and follow efficient, transparent and compliant processes supporting STM Journals.

You will be based in Amsterdam, reporting to the Team Leader Publishing Support Staff.

Your responsibilities

  • Administering of payments: Accurately administer payments of editorial fees and royalties to societies, editors and contributors in a timely fashion via Oracle Editorial Fees system; Monitor approval and payment processing to ensure contractual obligations are met; Arrange for financial set-up of new societies, editors and contributors; Investigate and solve issues within editorial payments process with business controller and Financial Shared Services center
  • Administration and contracts of Editorial Contracts: Send and chase contracts for signing by designated signatories; File contracts in accordance with filing and retention policies; Contribute to contract best practices and system development; Advise Publishers on contract related queries
  • Set up of Financial Arrangements: Ensure activation of arrangements before year-end; Closely collaborate with publishers on the set-up of Financial Arrangements; Advice publishers on financial  related queries
  • Budget Management: Create in a timely fashion editorial fee and royalty budgets in accordance with contractual obligations for assigned journals; Monitor budget expenditure and highlight and inconsistencies; Advise publishers on budget-related queries
  • Contribute to Best Practices and System Development: Maintain efficient central filing system; Liaise with Financial Shared Services center to efficiently resolve system and process related problems; Contribute to continuous process improvement; Act as a champion for one or more systems; Take up various additional tasks as may be required from time to time to support contracts and payment processes; Contribute to testing and development of internal systems

What you should bring

  • College degree level
  • 1-2 years of administrative experience
  • Ability to quickly learn Elsevier's databases and internal systems
  • Strong eye for detail
  • Good communicator, both verbally and written
  • Financial acumen
  • Customer-oriented
  • Strong Microsoft Office skills: Outlook, Word, Excel
  • Fluent in English

Elsevier is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. If a qualified individual with a disability or disabled veteran needs a reasonable accommodation to use or access our online system, that individual should please contact 1.877.734.1938 or

Elsevier is a global information analytics business that helps institutions and professionals progress science, advance healthcare and improve performance for the benefit of humanity. We help researchers make new discoveries, collaborate with their colleagues, and give them the knowledge they need to find funding. We help governments and universities evaluate and improve their research strategies. We help doctors save lives, providing insight for physicians to find the right clinical answers, and we support nurses and other healthcare professionals throughout their careers.Elsevier provides digital solutions and tools in the areas of strategic research management, R&D performance, clinical decision support, and professional education; including ScienceDirect, Scopus, SciVal, ClinicalKey and Sherpath. Elsevier publishes over 2,500 digitized journals, including The Lancetand Cell, more than 35,000 e-book titles and many iconic reference works, including Gray?s Anatomy. Elsevier is part of RELX Group, a global provider of information and analytics for professionals and business customers across industries. Elsevier employs over 7,000 people in more than 70 offices worldwide. We are an employer of choice, attracting and developing talented and creative people who thrive in a challenging and fast-paced environment. We offer an excellent compensation and benefits package as well as a real opportunity for career growth in a growing organization.

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