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Personal Assistant

Geplaatst 26 mrt. 2024
Werkervaring
0 tot 1 jaar
Full-time / part-time
Part-time
Soort opleiding
Taalvereiste
Engels (Vloeiend)

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Job Description

Wood Mackenzie is looking for an enthusiastic and professional Personal Assistant to take responsibility for providing an excellent support service to several Global Executive members.

You will collaborate closely with the technology functions and the wider Administration team to deliver high quality assistance ensuring the Executives are well briefed and organised across their full range of commitments.

About you and how you can excel in this role

The successful candidate will have extensive experience of working as a PA / EA for individuals at an Executive level. You will have a comprehensive understanding of administrative processes, procedures, systems and organisation structure and the ability to manage key relationships at an Executive, Leadership and external level.

We are looking for a highly motivated, flexible individual with exceptional organisational and time management skills. You will be expected to work to tight and challenging deadlines utilising your excellent communication and collaboration skills to go above and beyond to deliver a best-in class service.

Advanced working knowledge of Microsoft: Word, Excel, PowerPoint and Outlook is essential.

About the role

  • Act as a first point of contact for the EVP/GE member contributing to a positive brand image
  • Use knowledge and business understanding to proactively make decisions on behalf of the EVP/GE member
  • Use experience and business acumen to make suggestions that improve operational efficiency of EVP/GE member
  • Be confident making decisions concerning both business and personal priorities
  • Use initiative to work autonomously as EVP/GE member are often travelling
  • Manage dedicated projects from start to completion, often working with key stakeholders in several different departments
  • Be willing to provide out of hours support for EVP/GE member when required
  • Work collaboratively with other EVP or GE members, assistants and wider Leadership Teams
  • Ensure a quick and accurate response to internal and external queries, in line with the complexity of the matter
  • Exercise discretion and be able to handle highly sensitive data in a professional manner
  • Undertake extensive and complex diary management to ensure EVP/GE Member can operate effectively
  • Ensure EVP/GE member is prepared in advance for all meetings, assisting in preparation when required
  • Manage extensive travel arrangements, including flights, accommodation, visas, transfers, currency, accommodation, security and itineraries
  • Support and facilitate meetings when required, providing logistics and itineraries and dealing with any follow up actions
  • Screen and take appropriate action on incoming mail and phone calls
  • Undertake in high quality minute taking and timely execution
  • Undertake in general administration tasks including conference call set up, printing, binding and photocopying
  • Maintain and update records for team structure charts, employee contact lists and department information
  • Frequent interaction with other EAs to share best practice and provide absence cover when required
  • Any other duties as required of the role.

The level of appointment to which band on the company banding structure will be dependent on your skills, experience and capabilities demonstrated at assessment prior to offer of employment.

For internal applicants, please submit your resume and cover letter, outlining the knowledge, skills and experience you have to make you a suitable candidate. Please ensure you discuss your intention to apply with your line manager in advance.

Verisk (Nasdaq:VRSK) is a leading data analytics company serving customers in insurance, energy and specialized markets, and financial services. We help customers make better decisions with greater precision, efficiency, and discipline.

ICT
Edinburgh
100 medewerkers