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Billing Co-ordinator

Geplaatst 21 mrt. 2024
Werkervaring
0 tot 1 jaar
Full-time / part-time
Full-time
Functie
Soort opleiding
Taalvereiste
Engels (Vloeiend)

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6 Month Fixed Term Contract

The Financial Services (“FS”) Billing Co-ordinator will be the primary co-ordinator for the FS groups billing (including the Navigator billing) and will report directly to Charlotte Stalin (in relation to all the FS and Navigator billing and Sara Burden (in relation to all HR issues).

The role will encompass all aspects of monthly and year end billing for the FS Group to ensure that all deadlines and targets are met. The role is comprised of a combination of high-level co-ordination, understanding of the billing process, and administrative skills and will need to understand the different clients’ billing requirements.

Communication with the fee earners, secretaries and the Billing Department is key, and it is imperative that an open line of communication with fee-earners and the Billing Department is maintained. It is essential that the Billing Co-ordinator is a team player with a high degree of professionalism and confidentiality while maintaining a good rapport with all stakeholders.

Main duties and responsibilities:

  • Ensuring that all time-recording has been entered by the fee-earners and in a timely manner.
  • Running and reviewing billing guides for all matters.
  • Proactively managing the billing process including the production of billing guides and ensuring invoices are submitted in-line with clients billing guidelines.
  • Ensuring that chargeable rates are correct as per the Engagement Letter.
  • Dispatching invoices to clients by post and email
  • Liaising with the e-billing team to ensure e-billing is smooth and consistent, and to co-ordinate to assist resolve outstanding issues.
  • Preparing any ad hoc interim bills during the month as requested by fee earners.
  • Ensuring all billing information is correctly recorded on the system.
  • Instructing the billing team when credit notes are required.
  • Retaining copies of all bills and credit notes and storing on the electronic file for future reference.
  • Dealing with and seeking Partner approval for write-offs or credit notes requested.
  • Monthly Partner and fee-earner WIP meetings together with FS’s Revenue Controller.
  • Fee earner record maintenance.
  • Correct any errors in time posted by fee-earners – dates, and transfers between files etc.
  • Maintain the formal charge out rates for the Group and ensure the current version is on the intranet.
  • Monitor the opportunity matter files for matters that have now been opened.
  • Reporting to Charlotte Stalin monthly.
  • Constantly looking at ways to make the FS and Navigator billing process as streamlined and efficient as possible.
  • Daily reviews of outstanding time reports and chasing fee earners who have not recorded their time for the previous day.

Person specification:

Due to the critical importance of the billing process, (where regular, accurate and timely month-end billing has been a key factor in the firm’s success to date), it is likely that the successful candidate will have previous experience of law firm billing and will be able to add value from a very early stage.

A critical eye for detail, a high degree of organisational skill, and a robust approach to ensuring that billing guides are turned around on a timely basis, are all key skillsets required by the person filling the role.

Education / qualifications / experience:

  • At least 5 GCSE grade C or above or equivalent qualifications.
  • Experience in a Law firm environment with experience of billing processes preferred.
  • Experience in Financial Services preferred, but not essential.
  • To be able to demonstrate the application of best practice together with a commercial approach about billing.
  • To be able to demonstrate experience of building successful relationships.

Knowledge and technical skills:

  • Excel skills to Intermediate level.
  • Very good working use of Microsoft office.
  • Ability to advise on functionality and transactions.
  • Ability to advise the business on, and ensuring compliance with, GAAP, VAT legislation and the provisions of the Solicitors Accounts Rules and Money Laundering requirements.
  • system.

Here at Simmons & Simmons:

We believe our people define us. Our working environment is genuinely collegiate with a supportive atmosphere and team ethos – we have a reputation for being a friendly culture which we are very proud of. Flexible working, an inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.

Below are a few more reasons to consider Simmons & Simmons for your next career move:

  • Competitive benefits package
  • International offices including: Hong Kong; Lisbon; Dubai; Tokyo; Dublin; Milan; London; Madrid; Singapore to name a few
  • Generous employee referral bonus program
  • All year round dress down
  • We have recently launched ‘Pathways to Progression’ – all about encouraging & enhancing future female talent in the firm
  • All offices have their own artwork collections – we have a Damien Hurst and a Tracey Emin in the London office

We are ranked as a Stonewall Top Global Employer and a Stonewall Star Performer

We’re a truly international firm, with truly international reach. Every day, our expert teams across Europe, the Middle East and Asia come together to work on our clients toughest commercial challenges. Our lawyers are sector specialists so they’re experts in the areas that matter most to everyone’s future – from healthcare and technology to the financial forces that power our world.

Juridisch
London
Actief in 22 landen
1.500 medewerkers
60% mannen - 40% vrouwen
Gemiddeld 31 jaar oud

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