Copack Inbound Planning Specialist

With Supply Chain you are at the core of our operations. Simplicity and innovation come together to shape the future of our brand through smart solutions.

As a Copack Inbound Planning Specialist at Rituals, you ensure the smooth and timely flow of all co-packed products such as Giftsets, Advent Calendars, and Fragrance Sticks from our production partners to our distribution centers. You are the linking pin between co-packers, carriers, and warehouses, translating weekly production plans into flawless operational execution. Your work directly contributes to product availability and Rituals’ premium customer experience.

Key responsibilities:

Weekly Planning & Coordination

• Process weekly production and collection schedules from three co-packers.
• Use demand forecasts to determine required inbound quantities per SKU and per warehouse.
• Allocate products across our multi DC network based on capacity and demand.
• Communicate updated schedules to co-packers and carriers, ensuring alignment across all parties.
• Book and monitor inbound warehouse slots using planning tools.

Daily Operational Execution

• Receive and validate daily production or dispatch updates from co-packers.
• Finalize distribution plans using our planning tool and the weekly allocation logic.
• Create, update, and reconcile transfer orders in ERP.
• Coordinate pickup times and shipments with co-packers and carriers.
• Monitor inbound deliveries and ensure successful warehouse receipt bookings.
• Investigate shipment discrepancies and resolve them within 5 days.
• Collaborate with 3PLs, co-packers, and internal teams to maintain a reliable end-to-end inbound flow.

Tools & Systems

• Planning tool – Forecasting and allocation
• Microsoft Dynamics 365 – Transfer order & inbound management
• Excel – Planning templates, overviews & slot management
• Outlook / Teams – Communication and coordination

Bring all of you

• 1–3 years of experience in logistics, inbound planning, or supply chain (FMCG is a plus)
• Strong analytical and planning skills
• Proficiency in Excel; experience with D365 is preferred
• Ability to manage multiple stakeholders and daily deadlines
• Strong communication skills and a proactive problem-solving mindset
• Fluent in English (Dutch is a plus)

At Rituals, we believe in the balance between performance and well-being. We value colleagues who are curious, collaborative, and eager to grow within a fast-paced supply chain environment.

Why Rituals?

• Join a dynamic, international Supply Chain team
• Contribute directly to the availability of our iconic gifting and seasonal products
• Work in a fast-growing premium lifestyle brand
• Access to growth opportunities, ownership, and responsibility

Benefits of working at Rituals

• Unique opportunities for personal and professional growth
• Staff discount on Rituals products
• Attractive bonus
• Flexible working hours tailored to your personal rhythm
• Company & team events