HR & Operations Specialist

Big ambitions need solid foundations at Small Giants

As our HR & Operations Specialist, you ensure those foundations are strong. From recruitment and employee experience to HR administration and financial support – you're the person who keeps our internal engine running. Behind the scenes, you're shaping a workplace where people can truly thrive.

You’re someone who spots what needs doing and gets it done – precisely, proactively, and with a smile. You bring order to chaos, enjoy switching gears throughout the day, and find energy in helping others succeed. You don’t need the spotlight to make an impact; you’re the one making sure things happen.

Culture in action

At Small Giants, we work in small teams with big responsibilities. That means freedom to shape your role and real ownership as we grow.

Our values are not just words – we live them every day:
Be True – Communicate with honesty and integrity
Think Big – Spot opportunities for improvement and make them happen
Go For It – Take initiative and help others move forward

Requirements

The purpose of this role

You’ll act as a central link between People & Culture, Talent Acquisition, Internal Communications, and Operations. You’ll be part of the People & Culture team, working closely with colleagues in Finance, Operations, and across our teams. Your work ensures Small Giants runs smoothly and stays human-centred.

What you’ll be doing

HR & Admin Support

• Prepare employee documents (contracts, addenda, offboarding)
• Maintain and update HR systems and records (e.g. leave, illness, changes)
• Support financial admin: hours, reimbursements, invoices
• Help prepare internal reports (headcount, absenteeism, recruitment status)
• Clearly and professionally communicate internal policies
• Act as a culture ambassador within the organisation

Talent Acquisition

• Coordinate recruitment logistics: scheduling, candidate communication, updating our ATS
• Liaise with external recruiters and hiring partners
• Keep candidate pipelines structured and up to date

Internal Communications

• Share clear, timely updates to keep employees informed and engaged
• Support alignment and transparency across teams

What we’re looking for

You’re organised, people-savvy, and proactive. You bring clarity and calm to fast-paced environments and enjoy switching between hands-on tasks and longer-term improvements.

• Have 1–3 years of experience in HR, people ops, or a supporting operations/admin role
• Are comfortable working with systems, documents, and sensitive data
• Can manage multiple priorities with structure and care
• Work independently and take initiative
• Are service-minded, detail-oriented, and solution-driven
• Have excellent English communication skills (Dutch is a plus, not a must)
• Are willing to work from the office in Utrecht as often as needed

Bonus if you have experience with:

• Tools like AFAS, Productive, Otys or Notion
• Dutch labour law, sickness policies, insurance or pension administration
• Basic Excel skills
• Recruitment coordination

Benefits

At Small Giants, you’ll get the space to build, the freedom to experiment, and colleagues who think with you.

• A competitive salary tailored to your experience (€3,500 – €4,500)
• 30 days of holiday to rest and recharge
• Hybrid working (from home or our office in Utrecht)
• Travel reimbursement (€0.23/km, NS Business Card or e-bike lease)
• A laptop and €45 monthly phone allowance
• Room to grow, develop yourself, and help build a strong team

You’ll work with people who want to move forward. Fast thinkers, sharp minds, and teammates who love to create great things together — that’s what makes us tick.

Ready to make a difference?

Do you feel you’ve got the structure, experience, and energy to help take our team to the next level? Then we’d love to hear from you. No long letter needed — just tell us why now’s the time for us to meet.

Let’s go.
You can apply until 1 September 2025.

P.S. Don’t forget to check your spam folder — our reply might land there.

mahuliena@smallgiants.nl