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Procurement & Vendor Management Assistant

Posted 16 May 2024
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Work experience
0 to 2 years
Full-time / part-time
Full-time
Job function
Degree level
Required languages
English (Fluent)
Dutch (Fluent)

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Excel in communication, analytical skills and collaboration within a dynamic environment full of intellectual challenges? NIBC is looking for you!

Job Description:

What will you do?

Due to our decision to create more efficiency in the hiring process of external personnel by collaborating with a third-party managed service provider, we are currently seeking to grow our team.

As a Procurement & Vendor Management Assistant, you will be responsible for a variety of tasks within the team and NIBC. This entails developing internal relationships and advocating for the needs of our hiring managers, correct administration of contracts in our systems, creating spend analysis, process invoices and assist in answering the day-to-day questions received in the common mailbox. Strong communication skills, adherence to deadlines, and attention to detail are essential for success in this position.

Your core activities will be: 

  • Liaise between hiring managers and third-party managed service provider to process external hire requests.
  • Communicate and present information to stakeholders about all contract related matters.
  • Provide training to all users of the Procurement & Vendor Management processes across the organisation.
  • Keep standardized processes up to date and check compliancy on these by our users.
  • Perform quality insurance of the contracts in our systems, liaise with Procurement & Vendor Managers about changes.
  • Improve the functionality of the Procurement & Vendor Management processes and underlying systems.
  • Create several reports and analyses with respect to our vendor performance and spending.
  • Efficiently handle invoices, create Purchase Orders and monitor their lifecycle.
  • Support Procurement & Vendor Managers with different research/administrative tasks.

Your team

You will join the Procurement & Vendor Management team, within the CTO Office department. The current team consists of 6 Procurement & Vendor Managers (of which one functions as the Expert Lead) and 2 Procurement & Vendor Management Assistants. Each of us brings unique skills and we work together to achieve both our team's goals and those of the bank. Within the team, we value collaboration, transparency, accountability and focus on our personal growth. We celebrate the achievement of goals together and when things don’t go the way we wanted to, we collaboratively look to see what we can do better next time.

NIBC as an CTO employer 

NIBC CTO consists of several domains (IT, Data and Operations) and together we aim to be one of the driving forces behind the (digital) transformation of our bank, an ongoing process that will profoundly change the relationship with our clients and the way we do business. We are closely connected and have short lines of communication. IT is forever changing, so is NIBC, and for us to keep changing, we need enthusiastic and professional individuals to help us lead the bank into the future.  

NIBC as organisation

Founded in 1945 to finance the visionary entrepreneurs who helped rebuilding the Netherlands after the second World War, NIBC was closely collaborating while professionally supporting companies and individuals in realizing their dreams and goals with a sustainable future in mind. As a multicultural midsize bank with a working environment that is best described as dynamic and ambitious, we share a forward-thinking, can-do attitude with our employees and clients which we call our THINK YES mentality. Our corporate values are Professional, Adaptive, Collaborative and Entrepreneurial. You will have a direct and meaningful impact on both the bank and its clients. By building our company on optimism and mutual trust, and with our THINK YES mentality, NIBC is an enterprising bank that enables ambitions.

What’s in it for you?

NIBC is an ambitious environment where together we strive to create a fantastic workplace where you feel safe and challenged to be the best version of yourself. You are in the lead of setting the PACE (Professional, Adaptive, Collaborative and Entrepreneurial) of your career at NIBC. In addition, you receive a competitive salary, plus: 

  • Several ways to support your development personally and professionally, a.o.: 

- Personal development budget, to spend at your own discretion 

- Professional budget provided by your manager, to develop yourself in your work 

  • NIBC embraces the Hybrid way of Working. This means we support working from home and encouraging our colleagues to come to the office. NIBC's guideline is to spend at least half of the working time at the office
  • Travel expenses or NS Business Card 1st class
  • 32 holidays (which do not have to be registered)
  • Excellent pension scheme (26% NIBC contribution)
  • A voucher to improve your home office
  • The opportunity to take ownership and show initiative in your role. We are always open to new ideas, and encourage to use your voice
  • The nature of our Grow to Make a Difference program enables you to be in charge of your own development
  • Two staff associations: YoungNIBC and MyLeisure
  • Vitality program, annual company-wide sports & leisure days
  • Monthly internet allowance
  • Laptop and a company phone
  • Excellent facilities at the office (Grand Cafe, Restaurant, Exchange bar)
  • Finally, a fun workplace in which diversity and inclusion is valued (click here). 

What do you bring?

You are the linking pin between hiring managers across the bank and MSP partner. You add value by your experience and knowledge within our area. You have strong communication skills, are creative, entrepreneurial, emphatic and you know how to work together with different disciplines.

  • You have a proactive attitude, involve the right people and know how to proactively follow up on issues.
  • You are punctual and structured in your work.
  • You are service orientated and get energized to facilitate our colleagues in the Procurement & Vendor Management processes.
  • You enjoy analyzing and advising how things can be improved.
  • You go the extra mile when necessary.
  • You are fluent in English and Dutch.

Still intrigued?

Click the apply button now! To upload multiple documents, click the upload button again after uploading a document.  An assessment may be part of the application procedure. 

Applications via email will not be taken into consideration.

Founded in 1945, we financed the visionary entrepreneurs who helped rebuild the Netherlands after the second world war. Entrepreneurship is in our DNA. By working closely together and professionally supporting companies and individuals, we enable them in realising their ambitions with a sustainable future in mind. We are a bank with a dynamic and ambitious culture, we have a forward-thinking, can-do attitude that we call our THINK YES mentality.

Finance & Banking
Den Haag
Active in 4 countries
640 employees
60% men - 40% women
Average age is 39 years