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Document Controller and Site Admin

Posted 17 May 2024
Work experience
2 to 3 years
Full-time / part-time
Job function
Degree level
Required language
English (Fluent)

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We’re seeking a Document Controller and Site Admin to join us at our bustling construction site in Binh Duong, Vietnam. As a key player, you’ll ensure the seamless execution of our exciting construction projects.

What will you do as our Document Controller and Site Admin

  1. Job location: Binh Duong, Vietnam
  2. Employment type: Full-time employee
  3. Working hours: Mon - Sat, 48 hours per week
  4. Duration: 6-8 months
  5. Job Responsibilities:

Document Controller

  • Receive, distribute, arrange, store, retrieve and manage correctly all the construction quality management documents including, but not limited to, letters, emails, calculation reports, drawings, comment sheets, comment response sheets between Client / Consultant /Contractor /3rd parties.
  • Check the documents from Contractor / third parties in terms of format, form, revision, arrangement to make sure they are in conformity with the project’s requirements.
  • Assure that the process of receiving, distribution, arrangement, storage, and management of the documents is in line with the Internal Responsibility Matrix and approved procedures. The documents must be transferred to the correct persons and/or disciplines as the project stipulated.
  • Archive the documents in the form of hard / electronic copies as well as keep track of different revisions and approval status of documents.
  • Provide support in project document control report, when required.
  • Support the preparation of documents, minutes of meeting, office equipment for project meetings.
  • Arrange, store, and manage the Project team’s documents.

Site Admin

In charge of administrative tasks such as supporting meal register, ordering PPE, stationery, preparing monthly site attendance record

Where will you work

Active in Vietnam since 1985 and established in 1993, HaskoningDHV Vietnam is a 100% foreign invested company of Royal HaskoningDHV and recognized as one of the most prominent leading engineering and consultancy firms with a unique track record of key projects in Vietnam and SE Asia. With offices in Ho Chi Minh City and Hanoi and nearly 200 employees, HaskoningDHV Vietnam has carried out numerous projects for the private and public sector, comprising the full scope of engineering and consultancy services for Industrial projects, Maritime & Waterways, Water Management and Real Estate projects.

Our services include Feasibility Studies, Master Planning, Process Design, Engineering, Project and Construction Management, and HSE Management. Besides Vietnam, we have projects ongoing in Cambodia, Laos, Malaysia, Myanmar, other countries in SE Asia, and we are involved in projects in Africa. We actively collaborate with our other offices in the region in Thailand, Indonesia, Malaysia, Myanmar, Cambodia and the Philippines.

What you bring

  • Fairly good in English with both writing/translating and communication is required.
  • At least 2-3 years' relevant experience handling construction quality management documents and project information in the building industry.
  • Ability to organize and manage large volumes of both printed and electronic documents.
  • Be able to liaise with other parties to request information or to respond to their inquiries.
  • Be able to meet requests for information in an accurate and timely manner.
  • Having experience in utilizing Building Information Modelling (BIM) construction management software such as BIM, Asite, Dalux, Aconex, using/establishing and maintaining Document Log for both hard copies & soft copies.

Our offer

  • Attractive salary and allowances.
  • Enjoy the bonus of a 13th-month pay.
  • 12 annual leaves per year.
  • Opportunities to work with experts from different disciplines, enhancing your skills and experience.

Are you our new colleague?

If you are interested in this role, please kindly submit your English CV via the 'Apply' button.

Acquisition by agencies is not appreciated.

Royal HaskoningDHV has been making a world of difference in people’s lives since 1881. As an independent international engineering and project management consultancy, we have been working with clients to successfully deliver projects which contribute to improving living circumstances around the world for 135 years.

Active in 140 countries
6,000 employees
60% men - 40% women
Average age is 34 years