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Sample Coordinator

Posted 25 Mar 2024
Work experience
0 to 1 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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THE ROLE

As a Sample Coordinator working for TOPSHOP TOPMAN you will be in a highly visible role that is responsible for sample management of the E-Commerce Photo Shoot List and coordination across Buying, Merchandising, Photo Studio, and Digital to ensure the smooth operation of our ‘Shoot from Sample’ process for our E-Commerce imagery. A successful individual will manage sample allocation daily, monitor accuracy and timeliness of samples into the business, and oversee the end-to-end success. You will play a key role; ensuring product is appropriately prioritised for e-commerce photo shoots / re-shoots and that samples are tracked and sent to the Photo Studio in a timely manner. A role at TOPSHOP TOPMAN promises a fast-paced, challenging, and innovative working environment. The key to our success is our people and becoming part of this inspiring team is a fantastic opportunity for the right person!

DAY TO DAY

  • Manage daily tracking, allocation and shipment of samples to the Photo Studio from the head office.
  • Track product through the photo shoot process. Ensure items are not missed, delayed, or incorrect and that everyone is adhering to deadlines for e-commerce image needs. Support the product “go live” process on an as needed basis to ensure items can go online as quickly as possible.
  • Manage a detailed account of any issues or discrepancies with photography on a carryover list of items that are not shot.
  • Manage the prioritisation of the photo shoot list in line with stock availability, business priorities, and featured styles. Monitor Studio adherence to the priority requests and balance those with other volume.
  • Daily quality assurance checks to ensure all actions from the day are accurate.
  • Troubleshoot issues with the larger Digital Team, Photo Studio, Buyers, or other relevant parties. This can span process issues through to stock shipment timing and studio capacity.
  • In this start up role you will need to get the process off the ground, refine it, and continually improve on it.

MUST HAVES

  • Proven experience balancing many business needs in a high volume and high expectation digital retail environment.
  • Have sound commercial skills including the ability to communicate clearly in a pressured environment with a positive, proactive approach to intra- / inter-departmental collaboration.
  • Ability to meet tight deadlines and work under pressure.
  • Excellent time management and organizational skills.
  • Strong Intermediate to Advanced Microsoft Excel proficency is required.
  • Experience handling sample management in a large-scale retail business is ideal.

TOPSHOP TOPMAN is an emporium of fashion, a design led business and leader of trends. Directional, accessible and brave, our brands are a global fashion authority.
Our 10,000+ employees across head office and stores embody every part of what we do – we dare to lead where others follow. We owe our success to our people who are creative, driven…


TOPSHOP TOPMAN is an emporium of fashion, a design led business and leader of trends. Directional, accessible and brave, our brands are a global fashion authority.

Our 10,000+ employees across head office and stores embody every part of what we do – we dare to lead where others follow. We owe our success to our people who are creative, driven and passionate.

We only recruit the best talent in the industry. We want people who are visionary, inspire others and have a great eye for the new and next.

If you want to be part of an award winning, multichannel and global retailer, we would love to hear from you.

Retail
London
6 employees