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Shard Office Manager – Temp

Posted 24 Mar 2024
Work experience
2 to 5 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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  • Jellyfish is your digital partner. We support and drive digital transformation by providing the right technology, strategy and training.
  • With offices across the globe, we are focused on increasing our network, client base and digital services to the biggest brands on the planet.
  • We are ‘One Jellyfish’, we know how important it is not just to have the best people in the world working with us, but to also recognise and reward this talent. What’s stopping you from joining our award-winning team?
  • The Office Manager plays a varied role in ensuring the smooth, day-to-day running of the office. The role is to create and maintain a pleasant working environment, ensuring high levels of organizational effectiveness, communication and safety. The Office Manager will have contact with all levels of internal staff as well as clients and visitors.

*This is a temporary role for a 6 month contract with the possibility of a 3 month extension.*

Responsibilities

  • Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements

We are your digital partner. We support and drive digital transformation by providing the right technology, strategy and training. We are a growing number of talented people across our expanding global network. We are Google’s leading global partner.

Marketing & Communication
London
750 employees