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Personal Assistant

Job Schiphol, NL
Posted 17 Feb 2021

Degree level

Bachelor

Job function

Strategy & planning

Required languages

Dutch (Fluent)
English (Fluent)

Work experience

2 to 3 years

Find a job you love at one of the 5,000 employers on Magnet.me.

Want to support on the global stage?  As Team Assistant in our global marketing team, you’ll have the freedom to take your skills and expertise to the next level

Playing a key part in providing first class administrative support to senior level management.  This will also include all management of administration including and not exhaustive of fixed costs and budget monitoring and tracking, cross charging, external vendor tracking & liaison. The pace and breadth of the role mean that every day will throw something new at you. And you’ll respond effectively every time. 

You’ll succeed because...

You have typically 2-3 years’ experience as a Team Assistant in a preferably multi-national business    

You have experience in working in a fast pace environment and able to use entrepreneurial skills in terms of innovation and problem solving

You have experience in budget tracking and are commercial awareness

You have exceptional calendar management skills and you are an effective time manager

You are assertive and proactive - able to manage own workload, to take ownership and resolve issues

You can work on own initiative, to demonstrate attention to detail, to work to tight deadlines and to work with integrity and with highest quality

The business language in RB is English, therefore fluency in English (verbally and written) is essential and fluency in other languages advantageous

You are proficient in MS Excel, PowerPoint, Outlook, Word, SharePoint, MS Teams

You speak Dutch fluently. 

…you’ve proved that you can work and deliver in a dynamic, fast-paced environment. You combine administrative experience with a proactive and adaptable approach, and there’s nothing you don’t know about Microsoft Office 365. You’re a natural multitasker, with the confidence to take ownership and make decisions & prioritize when needed.

You’ll love it because… 

…you’ll get to make an impact like never before, your main responsibility areas include:

Multiple directors complexed diary management

Organisation of complex travel arrangements inclusive of all travel documents (visa, passports & invitation letters etc) at best quality and cost efficiency and preparation of travel itineraries.

Organise, co-ordinate meetings / conferences / annual calendar

Manage expenses for team

Create Purchase orders

First point of contact both internally and externally

General administrative and organisational matters for the department such as onboarding, offboarding, coordination supermarket room, etc.

Monitor monthly overview of budget status (travel, expenses, fixed costs incl. associated cross charging) and keep track compare to assigned budget 

Ensure accuracy, compliance with company policies and awareness within the department

Work closely with Directors and global marketing assistants’ team to achieve mutual objectives and business goals

Support the other Assistants during high volume periods and cover for all absences as and when required

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About Reckitt
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Reckitt is a successful international FMCG player with a leading portfolio. Well-known brands such as Finish, Vanish or Dettol provide 'healthier lives & happier homes' with an innovative pipeline. An entrepreneurial, result-driven and can-do mindset is characteristic of Reckitt and ensures that everyone develops into a genuine #gamechanger.

FMCG
Hoofddorp
Active in 50 countries
400 employees
60% men - 40% women
Average age is 35 years