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Assistant Site Administrator

Job in London Borough of Newham, United Kingdom
Posted

Degree level

Bachelor

Job function

Administrative

Required language

English (Fluent)

Work experience

0 to 1 years

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Job Description

Bouygues UK is seeking to recruit an Assistant Site Administrator to provide administrative support to the project team on our construction project based in Newham, London.

Job Purpose and Scope:

Providing full support to the Site Administrator and to the wider site team, the Assistant Site Administrator will help to control the projects documentation and administrative processes in accordance with the Project Specific and Company Procedures.

You will be responsible for providing a complete administration function alongside the Site Administrator for the project to ensure the Site office is running efficiently and for ensuring the site office is tidy and presentable at all times.

Key Tasks and Activities

-Dealing with incoming/outgoing post and couriers services

-Assisting in the preparation of documents for presentation (monthly progress reports.site presentations, client visits etc)

-Full diary management for the project director

-Setting up internal meetings and preparing agendas (if necessary)

-Maintain stock levels, order stationary and office/kitchen consumables

-Assist with Subcontract documentation i.e.: Typing, filing, scanning and copying of contracts.

-Uploading non-technical information into 4Project (database) conforming to all Bouygues Protocols (listed in Bouygues user guide)

-Maintain a filing system, including scanning reports, correspondence, contracts, holiday tracker, complaint register tracker and etc.

-Reception of external visitors

-Preparation of the newsletters, Residents Information board & Project Website maintenance

-Assist in the set up and maintenance of office equipment i.e. photocopiers and further IT requirements

-Allocating seating area and I.T server rights for new employees to the project

Essential criteria:

Essential:

Good IT skills (MS Office)

Capacity to work effectively within a team environment

Organisational skills (prioritising tasks, respecting deadlines, methodical work)

Flexibility with changes to tasks and duties

Multi-tasking

Ability to cope under pressure

Problem solving and decision making

Fluent written and spoken English

About Bouygues UK

Bouygues UK is one of the country`s leading construction companies.

It focuses on sectors where it can add value through the technical expertise, skills and experience of Bouygues UK and the wider global Bouygues Group. These include residential (including social housing, the private rented sector, private for sale homes, mixed-use, care homes and student accommodation); and education (ranging from nursery schools through tWhy Bouygues UK:

As a permanent Bouygues UK employee, you can benefit from:

-26 days annual leave increasing to 30 days

-Group Personal Pension scheme (increased employer contribution)

-Life insurance (4x salary)

-Private medical insurance

-Access to Lifestyle Benefits (such as our Cycle to Work Scheme).

Further information

Together with our partners and clients, Bouygues UK delivers award-winning construction, development and regeneration projects to the most exacting standards across public and commercial private sectors.

Bouygues UK is part of the Bouygues Group, a diverse global business which operates in the construction, engineering, energy, media and telecommunications markets.

With annual sales of over €32 billion and operations in over 100 countries, the financial strength of our group is a key differentiator in these challenging economic times.

Further information about Bouygues UK can be found at:

bouygues-uk.com/about-us

Bouygues UK is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Bouygues UK values your privacy and we are committed to protecting your personal details.

If you choose to apply for this role, please do not include any sensitive data on your CV which reveals (directly or indirectly); your race or ethnic origins, your political, philosophical or religious opinions, or your membership of a trade union, your social security number, or information which relates to your health or sexual orientation or to any criminal convictions. There is no need to include your address or contact details on your CV, because we will ask you to provide them on the application form.o higher education) as well as technically complex projects across sectors where the company`s expertise can be maximised.

Bouygues UK provides intelligent management throughout the entire life-cycle of each project, delivering efficiently and to an excellent standard.

Bouygues UK combines a local focus with international strength and expertise: the company is wholly owned by Bouygues Batiment International, a subsidiary of Bouygues Construction, a global player in construction and services.

In 2015, Bouygues Construction and its 50,000 employees generated sales of €12 billion.

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Bouygues UK is one of the country’s leading construction companies.

Construction
London
1,074 employees