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Document Controller

Posted 25 Mar 2024
Work experience
0 to 1 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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Job Description

Bouygues UK is seeking to recruit an experienced Document Controller to support one of our construction projects in London.

The role will be based initially from our head office in London, near Waterloo station for a period of around three months and then be based from the project site location in East London.

Job Purpose and Scope:

As a Viewpoint 4Projects Super User, you will be responsible for managing the control of all administrative and technical documents in accordance with Project Specific and Company Procedures. To ensure that all users have access to the latest revision of appropriate documentation in a timely manner.

Key Tasks and Activities :

To assist in the implementation of the document control system and management during the projects life cycle:

  • Issue 4project invitations to new users, including assigning them to the correct permissions: security groups, updating the folders structures, custom fields and the workflows if required.

  • Ensure all technical documents and comments are recorded on 4Projects, including method statements (MS), product technical specification (PTS) and site design amendments (SDA).

  • Monitor and control with guidance from the project lead/ design manager via the approval responsibility matrix the roles and responsibilities on 4projects to ensure security of confidential material is not breached.

  • To co-ordinate tender packages with the guidance of design manager/quantity surveyor which set of documents forms part of the relevant package and link the content of each approved design package to a respective location.

  • Support the Project / Design / MEP managers in their design approval process/commenting as per the Company Procedures, with regards to managing Technical Documents.

  • Support the project team and external parties to use the RFI system on 4projects.

Essential and Desirable Criteria:

Essential:

Good all round Document Control knowledge within construction

ViewPoint 4Projects Super User.

Capacity to work effectively within a team environment.

Organisational skills (prioritising tasks, respecting deadlines, methodical work)

Multi-tasking, Problem solving and decision making

Attention to detail, adaptable and flexible

Good IT skills (MS Office)

Ability to work across various projects when required

Desirable:

Familiar with various web based document management systems

Knowledge of File Validation - Experience of examining documents, drawings, etc

Why Bouygues UK

Day in, day out, our teams deliver some of the most technically innovative and challenging projects across the UK and the world. With a strong corporate culture, our values reflect how we operate with Respect, Excellence, Courage, Integrity and Passion. We offer competitive basic salaries coupled with generous company benefits, including:

-26 days annual leave, increasing to 30 days

-Pension scheme

-Life insurance

-Private medical insurance

-Bouygues Extra - opt into lifestyle benefits

About us:

Together with our partners and clients, Bouygues UK delivers award-winning construction, development and regeneration projects to the most exacting standards across public and commercial private sectors.

Bouygues UK is part of the Bouygues Group, a diverse global business which operates in the construction, engineering, energy, media and telecommunications markets.

With annual sales of over €32 billion and operations in over 100 countries, the financial strength of our group is a key differentiator in these challenging economic times.

Bouygues UK is one of the country’s leading construction companies.

Construction
London
1,074 employees