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Document Controller

Posted 25 Mar 2024
Work experience
0 to 1 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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Bouygues UK have an opportunity for a Document Controller to join our pre-construction team based in Bristol.

Reporting to our Document Systems Manager the Document Controller will control the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.

Duties:

  • Produce the technical numbering document for the project and to ensure that the numbering of documentation meets with the BIM standard where applicable.

  • Establish, populate and maintain the Master Document Register based on the deliverables information provided by the Project Manager.

  • Establish and set up the folder structure & relevant work flows on 4Projects (including folders and workflows for O&M documentation).

  • Assign relevant users access rights and issue invitations to new 4Projects users.

  • To maintain the project directory as appropriate.

  • To manage the uploading of all project documentation to 4Projects ensuring thorough sanity checking is carried out prior to upload.

  • To manage the distribution of documentation via document transmittal notices.

  • Organise the printing and formatting of hard copy approved documentation.

  • Act as single point of contact for employees with issues/queries relating to 4Projects.

  • Monitor Requests for Information (RFIs) and update RFI tracker as appropriate.

  • Monitor the status of documentation through the workflows and chase outstanding information where necessary.

  • Monitor the Client review process in line with contract requirements.

Essential Criteria:

-Confident knowledge of construction software (4Projects in particular)

-Strong attention to detail and a methodical and thorough approach to work

-Self-motivation and a desire to use own initiative

-Problem solving and decision making skills

-Excellent time management skills and an ability to stay calm under pressure

-Strong communication skills both written and verbal

-Excellent I.T skills, Including proficiency with Microsoft Office programs

-Strong prioritisation and organisational skills

-Strong reporting and presentation skills

Why Bouygues UK

Day in, day out, our teams deliver some of the most technically innovative and challenging projects across the UK and the world. With a strong corporate culture, our values reflect how we operate with Respect, Excellence, Courage, Integrity and Passion. We offer competitive basic salaries coupled with generous company benefits, including:

-26 days annual leave, increasing to 30 days

-Pension scheme

-Life insurance

-Private medical insurance

-Cycle to Work Scheme

-Bouygues Extra - opt into lifestyle benefits

Together with our partners and clients, Bouygues UK delivers award-winning construction, development and regeneration projects to the most exacting standards across public and commercial private sectors.

Bouygues UK is part of the Bouygues Group, a diverse global business which operates in the construction, engineering, energy, media and telecommunications markets.

With annual sales of over €32 billion and operations in over 100 countries, the financial strength of our group is a key differentiator in these challenging economic times.

Further information about Bouygues UK can be found at:

linkedin.com/company-beta/51..

Bouygues UK is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Bouygues UK values your privacy and we are committed to protecting your personal details.

Bouygues UK is one of the country’s leading construction companies.

Construction
London
1,074 employees