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Fleet Administrator

Posted 24 Mar 2024
Work experience
0 to 1 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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Company Description

Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology – with us, you will have the chance to improve quality of life all across the globe. Welcome to Bosch.

Job Description

The job holder will be expected to contribute significantly to the overall planning and delivery of the Robert Bosch Ltd fleet businesses. In addition, the Fleet Invoice control/ Fleet Admin is expected to work with colleagues throughout the business to achieve the best possible result for Bosch as a collective.

Your contribution to something big

  • Manage the Denham cars mailbox. Respond promptly to requests and queries both internally and externally.
  • High level of data processing.
  • Facilitate daily telephone calls with Fleet Management Company.
  • Administer the recording and reporting of vehicle accidents. Administer Speeding offences and email correspondence to the driver. Administer MOT’S and Vehicle re-call process.
  • Manage new starter/leavers process. Manage the administration of new vehicle deliveries disposal process.
  • Manage the process for PDI Inspections/valeting - as and when required.
  • Administer vehicle movement process as and when required. Administer amendment procedure in relation to – change in employees address, name change, driver eligibility, cost centre changes and contract novation agreements.
  • Update internal database. Monitor daily vehicle rental movements, and update internal p11d spreadsheet. Update monthly P11D spreadsheet with all vehicle and driver movements. Provide updated information to the payroll department by 5th day of each calendar month.
  • Administer Driving licence verification process.
  • Carry out general fleet administration tasks, support fleet projects and driving events as directed by the Fleet Manager.
  • Ensure drivers are equipped with relevant internal company car order forms and relevant driving policies.
  • As directed by the Fleet Manager, ensure drivers are compliant with company policies.
  • As directed by the Fleet Manager, approve vehicle orders through Mutli Bid process.
  • Analyse and verify the invoices received from the vehicle lease companies, fleet management company, accident and repairs, fines and contract novations for the 530 fleet vehicles. Request and monitor credit note where required.
  • Check with drivers to ensure damage repairs are correct and corroborate with the invoice, check values are in line with National repair index.
  • Highlight, Document and question any discrepancies with relevant Company, and provide quarterly report in line with contract SLA’s and KPI’s. Document and report on credits received and costs saved.
  • Attend performance review meetings with Fleet Manager and company car associated contractors/ companies.
  • Administer the recording and reporting of fixed penalties and parking offences, maintaining the internal spreadsheet.
  • Provide assistance/ escalation to company car drivers on all queries informing them of correct procedures to follow. Provide detailed and documented invoices queried and credit received. Management of lease and contractor accounts via SLA and KPI’s.
  • Ensure company compliance is followed by distributing necessary documentation and assisting with the completion of licence checks.
  • Monitor the management of pool cars from external sites and administer accordingly.

Qualifications

What distinguishes you

  • Proficient operator of Excel.
  • Good communication skills (both verbal and written) and able to communicate at all levels.
  • Excellent organisational and prioritisation skills.
  • Self-motivated, possessing a high level of attention to detail specifically with numerical spreadsheets.
  • Good Team Player
  • Background in Fleet Management is preferred.
  • A-Level Qualifications required

The Bosch Group is a leading global supplier of technology and services. It employs roughly 390,000 associates worldwide (as of December 31, 2016). In 2016, the company generated sales of 73.1 billion euros. Its operations are divided into four business sectors: Mobility Solutions, Industrial Technology, Consumer Goods, and Energy and Building Technology. As a leading IoT company, Bosch offers innovative…


The Bosch Group is a leading global supplier of technology and services. It employs roughly 390,000 associates worldwide (as of December 31, 2016). In 2016, the company generated sales of 73.1 billion euros. Its operations are divided into four business sectors: Mobility Solutions, Industrial Technology, Consumer Goods, and Energy and Building Technology. As a leading IoT company, Bosch offers innovative solutions for smart homes, smart cities, connected mobility, and connected industry. It uses its expertise in sensor technology, software, and services, as well as its own IoT cloud, to offer its customers connected, cross-domain solutions from a single source. The Bosch Group’s strategic objective is to create solutions for a connected life, and to improve quality of life worldwide with products and services that are innovative and spark enthusiasm. In short, Bosch creates technology that is “Invented for life.” The Bosch Group comprises Robert Bosch GmbH and its roughly 450 subsidiaries and regional companies in some 60 countries. Including sales and service partners, Bosch’s global manufacturing, engineering, and sales network covers nearly every country in the world. The basis for the company’s future growth is its innovative strength. At 120 locations across the globe, Bosch employs 59,000 associates in research and development.

Engineering
Unknown
97 employees