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PA (12months FTC)

Job in London, United Kingdom
Posted

Degree level

Bachelor

Job function

Administrative

Required language

English (Fluent)

Work experience

0 to 1 years

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PA to the Finance Director: Landlord, Care & Communities (12 month FTC)

The organisation is a large, diverse organisation; a challenging role, part of a growing business and adding significant value by providing a high level of PA support in a fast paced environment. This coupled with excellent communication skills both written and verbal with the natural ability to network and build effective relationships with key stakeholders across the organisation.

Key responsibilities:

  • Manage complex correspondence on behalf of the Finance Director: LCC and LCC management team, including ensuring that e-mails, post and telephone calls are dealt with in a timely and effective manner, cascading and escalating where required within the function.
  • Co-ordinate and schedule meetings ensuring efficient and effective diary management and the preparation and dissemination of supporting materials for the Director and relevant Heads of Service.
  • Ensure all aspects of meetings/conferences are organised, agendas developed and prompt action taken maintaining timely responses to deadlines at all times. To attend and minute meetings as required.
  • Assist in the production of Board and Committee reports and proof-reading as needed. for Directors and relevant Heads of Service
  • Build effective partnership relationships with senior management, team members, customers, key stakeholders and the wider PA team. 
  • Create, manage and maintain office systems to ensure they are fit for purpose and relevant to specified department.
  • Assist with budget management and take responsibility for raising orders on the purchase ordering system and coding of corporate expenses.
  • Support project work as required and contribute to the effective running of the wider PA team.

Skills/Experience required:

  • Extensive experience providing executive level PA and project support at a senior level.
  • Highly developed prioritisation, problem solving and organisation skills and to be able to demonstrate a high degree of confidentiality.
  • Proficient in the use of Microsoft Office package. 
  • Able to work efficiently and effectively while balancing multiple tasks.
  • Ability to work independently, exercising good initiative and judgement.
  • Excellent written and verbal communication skills.
  • Proven time management and prioritisation skills.
  • Proven experience and ability to deliver excellent customer care and valuing diversity.
  • Proven attention to detail and ability to work on a variety of tasks simultaneously.
  • Ability to work under pressure and meet deadlines and targets. 
  • Methodical and pragmatic approach to working.
  • The role will be based across two offices, Westminster Bridge Road and Queen Elizabeth Street.
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Logo Peabody
About Peabody
to company page

We were founded in 1862 by the remarkable American banker, diplomat and philanthropist George Peabody.
Peabody Group now owns and manages more than 66,000 homes across London and the South East. We also have 8,000 care and support customers. Find out more at www.peabody.org.uk/about-us

Non-profit & charity
London
5,000 employees