Magnet.me  -  The smart network where hbo and wo students find their internship and first job.

The smart network where hbo and wo students find their internship and first job.

This opportunity has expired. It is therefore no longer possible to like or apply.

See similar opportunities instead

Commercial Bank- Corporate Client Banking & Specialized Industries - Executive Administrative Assistant

Posted 22 Mar 2024
Work experience
0 to 1 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

Your career starts on Magnet.me

Create a profile and receive smart job recommendations based on your liked jobs.

As an Executive Assistant (EA) within Commercial Banking, you will predominantly perform diverse administrative duties requiring confidentiality, a strong work ethic, ability to work in a fast-paced environment and common sense approach. Support requirements will vary from day to day dependant on the business covered and all applicants should have a solid EA background and skill set with a strong degree of flexibility given the demanding nature of this role.

Core Responsibilities:

  • Advanced, proactive diary management, facilitating swift set-up of client and internal business partner meetings
  • Complex, high volume email management (where applicable)
  • Client facing position, internal and external client handling
  • Gate keeping both in person and over the phone
  • Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm
  • Meeting, conference calls, telepresence set up - internally and externally
  • Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries
  • Management of expense processing through Oracle, reimbursement, personal amounts owing and account reconciliations
  • System functionality expert - utilise internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management.
  • Become integral part of business, understand group priorities and Banker expectation
  • Partner with Marketing to help coordinate client events
  • General administration duties (Room bookings, filing, photocopying, faxing)
  • Submit invoices for processing
  • Partnership with assistants to provide coverage for absence where necessary

Knowledge, skills and experience required:

  • Professional client handling and relationship building with all client, Bankers and cover groups
  • Full competency in diary management, can apply good judgment and has an understanding of competing priorities
  • Strong, executive communication style
  • Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
  • Can demonstrate pro-activity and ownership within a role
  • Strong technical capabilities
  • Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
  • Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
  • Exhibits a positive, common sense, constructive attitude to drive bankers schedule and help manage time effectively
  • Is flexible, willing and open to change
  • Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
  • Has a high level of attention to detail and delivers high quality results
  • Has an understanding of the culture of JP Morgan
  • Is a team player who can build networks and work in partnership
  • Solution orientated
  • Is driven and can manage expectations through communicating proactively and often across different hierarchies
  • Can quickly grasp the political landscape and key people within the organization
  • Has potential to act as a role model to their peers e.g. lead by example.
  • Typical hours work hours are 08:00 – 17:00; occasional overtime may occur

Our mission is to create engaged, lifelong experiences. We serve nearly half of America’s households with a broad range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing.
For customer service, contact us via chase.com/customerservice.
See full social media terms and conditions at chase.com/socialterms.
JPMorgan Chase is an equal opportunity and affirmative action employer Disability/Veteran.

Finance & Banking
London
10,000 employees