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Project Operations Assistant

Posted 26 Mar 2024
Work experience
0 to 1 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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About Us: Baker Hughes, a GE company (NYSE:BHGE) is the world’s first and only fullstream provider of integrated oilfield products, services and digital solutions. Drawing on a storied heritage of invention, BHGE harnesses the passion and experience of its people to enhance productivity across the oil and gas value chain. BHGE helps its customers acquire, transport and refine hydrocarbons more efficiently, productively and safely, with a smaller environmental footprint and at lower cost per barrel. Backed by the digital industrial strength of GE, the company deploys minds, machines and the cloud to break down silos and reduce waste and risk, applying breakthroughs from other industries to advance its own. People are a key part of our success and how we do business; hence, we invest in our 64,000+ employees in over 120 countries. Fostering a diverse and inclusive workforce is not just the right thing to do, but critical to achieving a competitive advantage.

Role Summary: Subsea Production Systems (SPS) and Surf combined Projects are a great way of bringing execution synergies to the Subsea Oil and Gas Project. As part of a strategic partnership, this role will help in the development of best practice and execution excellence working with a major SURF and Installation company to zipper the two organisations in process and practice to offer a best in class EPCI Projects Organisation. You will report to the Execution Leader and bring your skills to help define and drive Alliance Project Management.

Essential Responsibilities: As a Project Operations Assistant, your responsibilities are as follows:

  • Creating and maintaining the project’s local network drive folders
  • Organising project meetings on behalf of the team
  • Taking, formally capturing and distributing minutes of meeting on behalf of the Project
  • Arranging hospitality, lunches, and events for the project
  • Requisitioning of stationery, office equipment, and personal protective equipment (PPE)
  • Developing a project holiday chart for population by the project team
  • Co-ordinating the production and receipt of project report content from stakeholders
  • Updating/tracking Organisation Chart as changes occur
  • Compiling project reports on a weekly, bi-weekly and monthly basis where necessary, and arranging the review and distribution of the reports
  • Compiling and issuing of project specific information
  • Issuing correspondence documentation using the project’s systems and Internal updating of Company systems
  • Executing any additional responsibilities as directed by the Execution Leader

Qualifications/Requirements:

  • Experience in positions of responsibility, trust and confidentiality
  • Experience in dealing with a wide range of people of all levels and backgrounds, approachable with strong communication and listening skills
  • Flexible and adaptable to change in business demands, priorities meeting tight deadlines with accuracy
  • Experience in administration, data gathering and handling, planning, organisation
  • and finding solutions
  • Availability to travel internationally for project needs
  • No formal qualifications required however must be conversant with Microsoft packages - including but not limited to, Outlook, PowerPoint, Word and Excel – preferably at an intermediate to advanced level
  • Ability to communicate clearly and effectively in the English language (both written and orally)

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. However, non-EU/EEA candidates may not be appointed to a post if a suitably qualified, experienced and skilled EU/EEA candidate is available to take up the post, as the employing body is unlikely, in these circumstances, to satisfy the Resident Labour Market Test.

For further information please visit the UK Border Agency website ukba.homeoffice.gov.uk/visas..

Desired Characteristics:

  • Clear and concise communication with a wide variety of internal and external interfaces
  • Ability to provide support to a varied and geographically dispersed team
  • Exceptional organisational skills
  • Strong inter-personal, communication and listening skills
  • Ability to collate and present sensitive information clearly
  • Excellent MS Office skills
  • Helpful nature with a can do attitude

Locations:

  • London & Bristol

Follow Baker Hughes, a GE company on Twitter @BHGECo, or visit us at BHGE.com. This is your opportunity to learn more, do more, live the career you have imagined and be part of a truly diverse organization Baker Hughes, a GE company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. Learn more

GE Aviation, an operating unit of GE (NYSE: GE), is a world-leading provider of jet and turboprop engines, components and integrated systems for commercial, military, business and general aviation aircraft. GE Aviation has a global service network to support these offerings.

Aerospace & Defence
Bishops Cleeve
10,000 employees