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Event Coordinator

Posted 23 Mar 2024
Work experience
5 to 7 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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Introduction

Events are a crucial part of the ASML communication strategy. Instead of talking about our products or services, we want our visitors to experience how interesting and appealing we are as an employer. The main target audiences are students, employees, management, pupils and professionals. Every year we organize over 450 events on and off campus. You will be a team member of the ASML Event Desk, a sub department of ASML Communications. Your main responsibility will be organizing and hosting events like a Excursion Days, All Employee Meeting, Business Course, Family Visits and recruitment events. The overall goal is to secure that all internal and external events are executed in a way that all visitors have an outstanding ASML experience. This experience will contribute to a reputation of an innovative, solid and responsible company and employer.

Job Mission

  • Smooth execution of events together with internal ‘customers’
  • Organize and lead large in- and external events
  • Ensure that all visitors had a great ASML experience
  • Set quality standards

Job Description

  • Secure and follow up event calendar
  • Develop event concepts
  • Determine event program together with content owners
  • Point of contact for in- and external stakeholders and suppliers
  • Make up a detailed play book of all activities, timelines and briefings
  • Responsible for all event materials
  • Approve budgets together with content owners

Execution of tasks:

  • Support program management: Define concept, develop a good program that supports the goal, assist in lining up presenters, brief presenters
  • Facilities: Booking rooms, making floor plans, external furniture, technical equipment, parking, travel & transfers, catering
  • Staffing/Crew: Select crew members together with content owners: invite, plan, schedule & briefings of crew members
  • Measurement & evaluation: Execute surveys in order to measure event score and net promoter scores, quarterly reports

Education

Bachelor's or Master's degree in event management or communication and working experience in Event Organization.

Experience

Up to 5 years of relevant working experience. Knows how to set up, organize and execute events. Experienced in both small as well as large events.

Personal skills

People

  • Team player
  • Hospitality
  • Strong project management skills
  • Ownership
  • Communication skills
  • Show critical sense
  • Interpersonal sensitivity
  • Building up relationships on different levels

Product

  • Eye for details
  • Creative
  • Take responsibility

Process

  • Operational excellence
  • Planning & organizing

Context of the position

You will be part of our Labor Market Communications (LMC) department and will report to the LMC Manager.

Other information

This is a full-time position for 40 hours.

Working between 32 - 40 hours would be negotiable as well, but 32 hours would be the minimum.

BE PART OF PROGRESS
We make machines that make chips; the hearts of the devices that keep us informed, entertained and safe. Our key technology is the lithography system, which brings together high-tech hardware and advanced software to control the chip manufacturing process. All of the world’s top chipmakers like Samsung, Intel and TSMC use our technology, enabling the waves of innovation that help tackle the world’s toughest challenges.

Engineering
Veldhoven
20,000 employees

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