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Project Assistant

Posted 26 Mar 2024
Work experience
0 to 1 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

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Purpose of Job: We are looking for a project assistant to support several project management teams and clients with all associated project administration support. The role will be based at several client locations across central London as well as our London head office in Camden, therefore the candidate should be willing to travel to varying locations across London and be comfortable working within, and supporting, several different project teams. Candidates will have previous client facing experience within a similar support role for a project management team, ideally within the construction industry.

Duties and Responsibilities:

  • Raise purchase requisitions, purchase orders and reconciling purchase orders with invoices

  • Administration support to the client and project team including minute taking, typing of notes and all general administration office duties

  • Liaise with contractors and project management team
  • Create, update, upload and file client-facing documents (project plans / reports etc.)
  • Managing and updating all project administration file and trackers electronically on both internal and external databases
  • Health & Safety administration Training

Programme requirements:

  • Commit to goals and objectives of a career development programme including attendance of in-house and external technical and non-technical training
  • Familiarise and learn about sustainable low energy initiatives and to share this with other members of your team and wider within the Partnership Person Specification

Essential Desirable Knowledge

  • Competent using Microsoft packages including; Word, Excel and PowerPoint Competent using Outlook and the internet
  • Understanding of project management cycle H&S administration experience Understanding of facilities management
  • Use of portable IT equipment in a previous role Skills
  • Excellent communication skills and confidence to communicate with all levels of seniority (internally and externally)
  • Excellent time management and the ability to manage multiple tasks and priorities at busy times
  • High level of organisation and prioritisation skills with a keen eye for attention to detail
  • Good numeracy and literacy skills
  • Excellent telephone manner
  • Report and document writing skills

Experience and qualifications

  • Experience of dealing with clients over the telephone, face to face and written communication methods
  • Experience dealing with contractors
  • Experience of raising Purchase requisitions, Purchase orders and reconciling Purchase orders with invoices
  • Previous admin support experience including minute taking, data entry and electronic filing
  • Educated to degree level or hold qualifications in Project or Facilities Management

Attributes and personal characteristics

  • Personable and approachable
  • Excellent team working and interpersonal skills
  • Methodical and thorough
  • Flexible attitude to work
  • Proactive team member but motivated to work using own initiative

Troup Bywaters + Anders are a high performing, award winning partnership of consulting building services engineers, established in 1958 with 8 offices across the UK.

Construction
London
500 employees