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Personal Assistant - Dispute Resolution

Job in London, United Kingdom
Posted

Degree level

Bachelor

Job function

Administrative

Required language

English (Fluent)

Work experience

0 to 3 years

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Freshfields Overview

Freshfields Bruckhaus Deringer LLP is a global law firm with a long-standing track record of successfully supporting the world's leading national and multinational corporations, financial institutions and governments on ground-breaking and business-critical mandates.

Our people make our firm - we are a people business and want to create a welcoming and supportive environment where all can flourish. We see diversity as a strength which creates fresh perspectives and generates new ideas. We enjoy our work and are determined to do an outstanding job. We deliver best when working in teams.

We think and work globally - we don’t just say we are one firm; we act like one firm right across the world. We work wherever our clients need us. This is how we define ourselves, not by reference to where we have offices. Cross-border work isn’t just what we do, it is what we excel at. We understand what it really takes to work across different legal systems and commercial environments and to bridge language and cultural gaps.

We aim to add value in everything we do - we are passionate about helping our clients succeed. We use our experience and creativity to help clients make judgements and achieve their goals. In everything we do, we seek to make a real difference to the communities in which we operate.

Location Overview

Our London office is at the heart of our global network, in one of the most exciting world cities. London is arguably the world’s greatest financial centre: all of the world’s leading financial institutions have a significant presence here. It’s home to the headquarters of more than 100 of Europe’s largest companies. Our London team has a reputation that’s second to none.

They’re the team the world’s leading businesses turn to for help with their most challenging problems. They work with colleagues around the world on complex, cross-border deals and disputes.

Whether you join as a lawyer, a recent graduate or in a business services role, London is a great place to work. You will have the opportunity to work on challenging, engaging work that will give you the opportunity to make your mark and progress your career. We believe there is no better place to work.

Qualifications

Summary of role

This role is for a proactive and competent PA who will operate successfully in a pressurised and fast-paced environment, providing professional and client-focussed support to stakeholders.  Reporting to the Practice Group Manager, the individual needs to be adaptive and supportive of change and sufficiently experienced to build relationships.  The role will include proactively taking ownership of tasks and projects, providing transactional support and playing a critical role in managing all routine and daily administrative tasks.

Responsibilities

  • Build strong relationships with, and develop and maintain a knowledge of, internal and external clients, matter deals and projects
  • Act as gatekeeper for stakeholders
  • Diary management, using own initiative to manage email accounts and to develop and maintain systems to promote efficiency
  • Draft correspondence and engagement letters
  • Build strong relationships with business services teams and maintain effective and efficient use of business support services
  • Ensure all activities and duties adhere to risk and compliance requirements
  • Attend and contribute to team meetings as required
  • Travel arrangements
  • Assist with financial and transactional management, ie billing process, WIP and client matter engagement
  • Proactive upward management of business development and other firm-wide initiatives
  • Support additional stakeholders and colleagues as and when required
  • Identify and facilitate knowledge sharing within peer group and wider team
  • General administrative support

Requirements

  • Excellent academic background, educated to college/’A’ level or has equivalent professional experience
  • Strong Microsoft Office skills
  • A thorough understanding of working in a professional, service driven environment and of stakeholder/client/business confidentiality
  • Confident and professional manner with the ability to build strong relationships with stakeholders and clients
  • Excellent communication skills and ability to interact at all levels
  • Collaborative and supportive of the business and its initiatives
  • Adaptable and open to change, showing a willingness and confidence to make suggestions for change where appropriate
  • Strong organisational skills and excellent attention to detail
  • Ability to remain proactive and flexible at all times
  • Anticipate and identify potential problems and provide innovative solutions
  • A strong team player
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About Freshfields Bruckhaus Deringer UK
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We are a global law firm with a long-standing track record of successfully supporting the world's leading national and multinational corporations, financial institutions and governments on ground-breaking and business-critical mandates.
Our 2,500-plus lawyers deliver results worldwide through our own offices and alongside leading national firms. Our commitment and business know-how mean our clients rely on us when it matters most.
The...

Legal
London
5,000 employees