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Administrative Assistant

Posted 22 Mar 2024
Work experience
1 to 3 years
Full-time / part-time
Part-time
Job function
Degree level
Required languages
English (Fluent)
Dutch (Fluent)

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As pioneers in audio and video technology, we at Poly uniquely understand the power of human connection. We've seen it drive innovation, solve problems, inspire action and power productivity. We are bringing together our portfolio of high-quality, proven products and services to connect people to what matters most -- whether it's their colleagues, customers, playlists or favorite games. Together, our technology will keep that connection strong and fuel a future collaboration and understanding, in spite of circumstances, distance or time zones.

Summary

This is a part-time 24 hour per week role. Our ideal candidate would be available 6 hours per day 4 days per week.

The Executive assistant provides a high standard of personal administrative and secretarial services to top-level executives (VP/Senior Director). The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Must have proven strong communications skills when liaising with professional and executive levels in order to reach goals and deadlines.

Responsibilities

  • Manages an extremely active calendar of appointments (in different time zones)
  • Arranges complex and detailed travel plans, itineraries and compiling documents for travel-related meetings
  • Owns all daily logistics: diary and corporate calendar management, expense management, etc
  • Assists with organization of meetings both on and off site
  • Prioritizes conflicting needs and follows up on incoming issues and concerns including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
  • Acts as liaison between IT/Reception and Facilities when coordinating business events
  • Meetings support such as arranging catering, equipment, meeting room bookings
  • Play an active part in arranging corporate events, such as Family Days
  • Manage Purchase Orders, Invoices and Credit Card Payments when requested by department heads

Qualifications & Experience

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners
  • Expert level written and verbal communication skills (Dutch and English)
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Experience working with Purchase Orders, ideally within Oracle and travel systems (Amex)
  • Accustom to working within an international environment, understanding cultural nuances, with the ability to communicate at all level.

What do we have to offer?

  • Joining a fun and supportive global team, going through a journey of change and globalization, truly making an impact on Plantronics’ success in the future.
  • Joining a community that sets high standards, actively supports personal and professional development, and strives to provide an optimal work life balance.

Poly is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, race, age, religious creed, national origin, physical or mental disability, ancestry, color, marital status, sexual orientation, military or veteran status, status as a victim of domestic violence, sexual assault or stalking, medical condition, genetic information, or any other protected class or category recognized by applicable equal employment opportunity or other similar laws.

We give you the opportunity to drive your career and development as you want it to. We will also offer a competitive salary and bonus scheme as well as a variety of flexible benefits to suit you that include annual leave, pension scheme, Life Assurance, Dental, and Medical etc.

Your application may be subject to a background check, in accordance with local legislation.

Poly is the global communications company that powers authentic human connection and collaboration. Face to face, we sift and sort millions of verbal and non-verbal cues to glean meaning. Poly is finding new ways to inject these cues into audio and video communication to replicate the face to face experience. To build intimacy. To break walls and span distance. To nurture the simplicity and beauty of human connection. One to one, one to many, many to many.

Telecom
Hoofddorp
3,000 employees