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Project assistant/translator

Job in Zoetermeer, the Netherlands
Posted

Degree level

Bachelor

Job function

Administrative

Required language

English (Fluent)

Work experience

2 to 5 years

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Company Summary

TechnipFMC is a global oil and gas leader, specialized in subsea, onshore, offshore, and surface technologies. Our mission: to enhance the performance of world’s energy industry. How we do it: by constantly challenging conventions and investing in our 37 000+ employees, across 48 countries. At TechnipFMC, we aim to offer an inspiring working experience: tackling some of the most complex technical and engineering challenges in the world in collaboration with a truly global team. 

Job Summary

As Project Assistant you provide administrative support to the projects through conducting and organizing administrative duties and activities including receiving and handling information. Among others, you prepare and manage correspondence, reports and documents and organize and coordinate meetings, conferences and travel arrangements (e.g. bookings of flights/hotels and arranging visa’s). You maintain schedules, calendars and arrange and confirm appointments. You set up and maintain filing systems and maintain databases. Furthermore, you support other projects secretaries if required.

General Tasks

  • Is aware and cares for Health, Safety & Environmental aspects during daily actions, and drives HSE performance throughout project and or internal/ external services activities.
  • Provide administrative support to the departments through conducting and organizing administrative duties and activities including receiving and handling information.

Specific Tasks

• Prepare and manage correspondence, reports and documents

• Organize and coordinate meetings, conferences, travel arrangements (e.g. bookings of flights/hotels and arranging Visa’s)

• Maintain with the Project Manager the project page on TPnet and the various databases.

• Maintain schedules, calendars and arrange and confirm appointments.

• Organize internal and external events.

• Handle and distribute incoming mail. 

• Set up and maintain filing systems and maintain databases.

• Arrange required translations for projects.

• Liaison with internal and external contacts.

• Maintain clean desk, safety and environmental policies.

• Support other project secretaries if required.

Education and Experience: 

  • Relevant training or qualification on assistant level 
  • Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
  • Knowledge of administrative and clerical procedures 
  • Proven experience of producing correspondence and documents
  • Proven experience in information and communication management 
  • Work experience Minimum two years of experience in a similar function

Language 

English and preferably one other language

Interfaces

Intern:    Frequently contact with all departments in Technip Benelux

Extern:   Regular contact with vendors and / or clients

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About TechnipFMC
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TechnipFMC is a global leader in subsea, onshore/offshore and surface projects. With our proprietary technologies and production systems, integrated expertise, and comprehensive solutions, we are transforming our clients’ project economics.

Energy
Arnhem
15,000 employees

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