Magnet.me  -  The smart network where hbo and wo students find their internship and first job.

The smart network where hbo and wo students find their internship and first job.

This opportunity has expired. It is therefore no longer possible to like or apply.

See similar opportunities instead

Front of House Assistant

Posted 25 Mar 2024
Work experience
0 to 1 years
Full-time / part-time
Full-time
Job function
Degree level
Required language
English (Fluent)

Your career starts on Magnet.me

Create a profile and receive smart job recommendations based on your liked jobs.

This is a rare opportunity to join a phenomenal team of people in a mission driven company. We’re looking for an ambitious person to join our unique people-first business which continues to grow at pace. Our business has a start-up entrepreneurial culture but operates within a large, high profile global company making us uniquely collaborative and mission focussed, as well as highly ambitious.

We are looking for a highly organised individual, with a professional and friendly demeanour. You will be a bright and welcoming first point of contact for all visitors, guests and staff.

You should be extremely organised and used to working at a fast pace. You are thorough and efficient when carrying out administrative tasks. You must be very attentive to detail and be able to think on your feet.

About DeepMind

At DeepMind we've created a unique environment where long-term ambitious research can flourish. Our world-class interdisciplinary team combines the best techniques from deep learning, reinforcement learning and systems neuroscience to build powerful general-purpose learning algorithms. We have already made a number of high profile breakthroughs towards building artificial general intelligence and we now have all the ingredients in place to make further significant progress over the coming years.

About the role

As a Front of House Team Assistant you’ll support with a variety of errands and help out wherever needed around the office. You’ll provide vital assistance to support the front-of-house and back-of-house functions. Your goal is to minimise distractions for the DeepMind team and allow them to focus on their work and our overall mission.

Ensuring an excellent employee and visitor experience is at the heart of everything you do, the role is fast-moving, stimulating and diverse, with plenty of variety. You should expect to work with a degree of ambiguity as we continually adapt to a growing and evolving business. It’s essential you are super organised, switched on and able to prioritise work that needs done that day. If someone needs something done, and doesn’t have time to do it themselves, you will be their go-to person.

In this busy but rewarding role, you’ll own the Front of House guest experience. You will also play a key role in the wider Operations team and your success at DeepMind will depend on the connections you build and relationships you grow.

Key Responsibilities

  • Welcoming all guests, visitors, contractors etc professionally with a warm manner.
  • Be helpful and resolve queries, using effective listening, questioning and problem-solving skills
  • Overseeing and supporting all DeepMind deliveries and post to the building.
  • Obtaining Non-Disclosure Agreements (NDAs) from friends of staff/visitors and liaising with security guards on this.
  • Essential administrative processes, such as high volume of expenses for staff and logging annual leave and other absences.
  • Run errands and order stock to manage and maintain standards in reception.
  • Assisting wider DeepMind teams with other ad hoc tasks, such as support with hospitality bookings & team lunch bookings.
  • Working closely with peers in the Admin team, the Ops and Facilities teams, Security and the wider company, to ensure a smooth running office.
  • Helping look after an inbox of queries from DeepMinders.
  • Presenting to the organisation on behalf of the Front of House team for New starters & expense setups.
  • Excellent attention to detail and accurate data entry to process expenses,
  • Effective teamwork, ensuring a flow of information and multi-skilling as necessary to provide cover across team.

About you

You’ve got bags of energy and a keen interest to grow your career in supporting and enabling others. You have a can-do attitude and a thirst for learning.

  • A confident, friendly first point of contact for each person that walks through the door - staff and visitors.
  • A ‘people person’ with the desire to go the extra mile for others, no task is too big or too small
  • Proactive and see what needs to be done with the ability to prioritise well, and be flexible where needed.
  • You use your initiative and offer well thought ­through solutions. You know when to seek guidance, and have the confidence to make decisions when needed
  • Someone who is highly organised and thorough, with strong attention to detail.
  • A natural problem solver with a solutions based attitude.
  • Someone who thrives in a team environment.
  • Excellent communication skills with plenty of common sense and the ability to write clear, informative, customer-focused messages.
  • Some experience of delivering excellent customer service in a busy organisation
  • The ability to deal tactfully, calmly and effectively with a wide range of people
  • You instinctively act with absolute discretion and diplomacy, and apply sound judgement in responding to circumstances

Please include a cover letter when applying and tell us how you can make a difference to our team.

DeepMind welcomes applications from all sections of society. We are committed to equal employment opportunity regardless of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know

Artificial intelligence could be one of humanity's most useful inventions. DeepMind aims to build advanced AI to expand our knowledge and find new answers. By solving this one thing, we believe we could help people solve thousands of problems.

Other
London
1,000 employees