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Office Manager

Posted 23 Mar 2024
Work experience
1 to 5 years
Full-time / part-time
Full-time
Job function
Degree level
Required languages
English (Fluent)
Dutch (Good)

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We are ViriCiti; a young cleantech company of 47 ambitious ViriCitizen who are working hard on the electric transition of commercial vehicles. We have been moving quickly from the start-up phase into growth & scaling-up and are now looking for an enthusiastic and empathetic Office Manager who will help us to keep our organized-chaotic office in order. Are you shining as an allrounder talent, are bringing an entrepreneurial mind-set and are seeking a challenging new opportunity in an international and fast-growing company? Come join our team!

“Every day I enjoy making people happy in the best way I can”

– Lina, Office Manager –

Your job

As our Office Manager, you will be our go-to person for all employees and work closely together with Finance, HR, and Operations. In this diverse role you will be the first face and representative contact person of the office. You will be welcoming guests, answering and re-directing phone calls and be the contact person for all office relevant parties. Another big part of your day will be Order Management, taking care of mail and packages and assisting with HR and financial administration. Besides your day-to-day activities, you will also be responsible for the organization of activities such as our monthly Team Update, Office Drinks and our Team Weekend. As our Office Manager you are the glue that holds our office together – you are always a step ahead, you think in solutions and you work with a high level of independence.

What you will be doing

  • Answer and re-direct phone calls and e-mails, register and welcome visitors and schedule meetings
  • Order Management for supply and inventory (e.g. office equipment, merchandise, lunch, snacks & drinks)
  • Responsibility for incoming and outgoing mail and packages
  • Responsibility for our digital and paper archives
  • Support in financial administration (e.g. track payments, periodic invoices etc.)
  • Support in HR administration, onboarding and offboarding process of employees
  • Supervision of our Lunch Hero & Office Support
  • Responsibility of the office’s appearance (incl. cooperation with office cleaning staff)
  • Organize company drinks and activities (e.g. team updates, office gym)
  • Cultivate and foster relationships with supply partners and relevant contact persons

Requirements

  • A successfully completed Associate degree or similar
  • At least 1 year of work experience in an organizational or administrative support role
  • Fluent in both Dutch and English (spoken and written)
  • Excellent PC knowledge (e.g. Microsoft Office)
  • You are a team player with a pro-active and flexible attitude
  • You work independently and think in solutions
  • You have a warm heart but you are able to keep a cool head
  • Living in or near Amsterdam
  • Possess a driver’s license
  • Key words: Hospitable, reliable, communicative, enthusiastic, loyal

What you can expect from us

You cannot only expect a competitive salary but also a great and inspiring working environment. In about two months we will move into our brand-new ViriCiti office and enjoy a great new kitchen, chill-out areas and much more. In addition to that we provide a pension plan and compensate your daily travel to work. But that’s not all; We also find the necessary relaxation important, that is why we offer you company massages, a discount on a gym subscription and fun Ping Pong competitions in our office. Last but not least, you will not only organize but also be a vital part of our monthly ViriCiti office updates with snacks and drinks and other company events such as our legendary annual ViriCiti weekend and our Christmas party.

About us

We started our adventure more than 6 years ago by building an efficient and scalable platform for commercial electric vehicles. Our platform provides data-insights that operators use to extend the range of their vehicles, eliminate emissions and optimize electric operations. Since then, we have grown into market leader in the US as well as in Western Europe and have landed large projects all around the globe! Our ambition is high but the atmosphere in our team is informal and relaxed.

Do you want to be part of a fast-paced scale-up company? Apply now!

The selection process may involve an assessment. More info? Email Heloise Hieber at h.hieber@viriciti.com

We are looking forward to hearing from you!

We are ViriCiti, an international clean-tech scale up based in Amsterdam and the States. We believe the future of zero-emission commercial transport is without a doubt electric. That is why we strive to accelerate the adoption of, and the transition to, commercial zero-emission transportation on a global scale.

IT
Amsterdam
Active in 2 countries
50 employees
70% men - 30% women
Average age is 28 years

What employees are saying

Enrique

Lead Front-end Developer

Enrique

Our Spanish colleague Enrique is working daily at the front-end of Viriciti's platform. He is really good at playing PingPong and making funny jokes. His main reason for joining ViriCiti? He felt that his future colleagues could also be his new friends.

Freek

Co-founder & CEO

Freek

Four years ago, Freek and three others started ViriCiti. "Our company has since specialized in combining the latest internet technologies with our knowledge of electric vehicles and are now involved in the largest projects in the field of commercial electric vehicles (city buses and trucks) throughout Europe and beyond."